Administrative Program Specialist A Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5053752) Apply  Administrative Program Specialist A Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number OSL 082225 ERG Department Division of Administration Division Office of State Lands Opening Date 08/22/2025 Closing Date 9/5/2025 11:59 PM Central + Description + Benefits + Questions About this Job The Division of Administration/Office of State Lands has a vacancy. This job title has an assigned pay grade of AS-613. The Administrative Program Specialist A plays a vital role in supporting the Office of State Lands by coordinating office operations, travel, and safety programs, while also managing technology, property, and fleet. This position provides administrative support, assists staff and the public, and helps keep daily operations running smoothly. This position requires an organized, detail-oriented individual who can manage a variety of responsibilities. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training. + Driving Results: The ability to identify important goals and work to achieve them. + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following: + Overseeing the state’s capital construction program + Working to provide state and federal grants for community development + Development of the state budget + Providing technology services + Giving agencies guidance in the state purchasing and contracting process as they seek goods and services + Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) . Job Duties and Other Information Job Duties: Administrative & Program Support •Serve as Building, Badging, and Travel Coordinator; manage facility work orders, employee access, and travel compliance (PPM49). •Provide executive support to the Public Lands Administrator, including scheduling, correspondence, meeting preparation, and records management. •Implement and coordinate OSL’s safety, training, and risk management program; conduct audits, reporting, and compliance monitoring. •Track program activities and recommend process improvements. Information Technology •Manage agency technology needs including hardware/software inventory, user ID setup, troubleshooting, procurement, and website maintenance. •Act as liaison with the Office of Technology Services (OTS) and provide user training/support. Fleet & Property Management •Oversee assignment, usage, maintenance, and compliance for OSL vehicles, boats, ATVs, and equipment. •Maintain property inventory in LPAA’s Asset Management System; coordinate surplus and disposal in compliance with policy. Telecommunications •Coordinate telecommunications services, equipment, and expenditures. •Liaise with OTM/OTS to ensure efficient, cost-effective service delivery. Fiscal & Payroll Maintain time/attendance and payroll records; reconcile reports, audit leave, process adjustments, and ensure compliance with HR guidelines. Inventory & Purchasing Manage supply inventory, purchase orders, contracts, subscriptions, and state purchasing card transactions. Reception & General Support Serve as receptionist and point of contact for the public; answer calls, assist visitors, process mail and payments, and handle document couriering. Other Duties Perform additional duties as assigned. Position-Specific Details: Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. Louisiana is a "State as a Model Employer" for People with Disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignment,s and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire. For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: erica.gay@la.gov Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 02 CE: Explain your rating by providing specific and relevant examples in the box below. 03 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise 04 DE: Explain your rating by providing specific and relevant examples in the box below. 05 DR: Rate your ability to drive results based on our definition: The ability to identify important goals and work to achieve them. + 1= I have no experience and/or am uncomfortable driving results + 2= I have limited experience or require assistance to drive results + 3= I can drive results + 4= I can drive results and help others improve their ability to drive results 06 DR: Explain your rating by providing specific and relevant examples in the box below. 07 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 08 MAJ: Explain your rating by providing specific and relevant examples in the box below. 09 TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + 1= I have no experience and/or am uncomfortable thinking critically + 2= I have limited experience or require assistance to think critically + 3= I can think critically + 4= I can think critically and help others improve their ability to think critically 10 TCr: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email