Administrative Program Specialist A Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5020101) Apply  Administrative Program Specialist A Salary $3,127.00 - $6,136.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 419-211126-KC Department DPS-Office of State Police Opening Date 07/25/2025 Closing Date 8/1/2025 11:59 PM Central + Description + Benefits + Questions About this Job This vacancy is located in the Emergency Services Unit (ESU) of the Office of Louisiana State Police. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. FUNCTION OF WORK: This position assists a State Police Lieutenant by aiding in the HMEP Grant's facilitation and expectations, as well as fiscal management/procurement duties related to the grant. Additionally, this position is responsible for assisting with coordinating program information, procurement, purchasing, developing and reviewing specifications for emergency response equipment for training, and ensuring that all stock items are accounted for in accordance with all applicable Departmental and State policy, procedure, regulation and/or law. Filling this position will permit ESU to continue accomplishing our objective of effectively serving the citizens to resolve hazardous materials incidents for the State of Louisiana. Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) . Job Duties and Other Information Job Duties: + Assist with yearly HMEP grant application duties to include; submission of yearly grant application, monthly claim reimbursements, tracking of grant expenditures, grant closeout reports, activity request submissions, desk reviews and audit meetings. + Assist with managing all Contracts and Memorandum of Understandings involving our local, state and federal training partners involved with the HMEP grant. Perform annual review to ensure compliance and make recommendations for revisions. + Review employee payroll submissions and entries in the LaGov system to ensure accuracy and accountability with the HMEP grant. + Ensures that the monthly and timely reconciliation of HMEP funds is performed. + Maintain comprehensive record of financial information for expenditures including, but not limited to, professional services contacts, equipment, operating services and accountability of each. + Provide other related duties as assigned by the HMTP Grant Program Manager, ESU Executive Officer or Commander. Position-Specific Details: Appointment Type: This position may be filled as a classified position as a job appointment, probational and/or promotional opportunity. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For more information, please contact: Department of Public Safety ATTN: Human Resources/Kelsey Campbell P.O. BOX 66614 Baton Rouge, LA 70896 Fax: 225-922-0528 Kelsey.Campbell@la.gov Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + I have no experience and/or am uncomfortable accepting direction. + I have limited experience or require assistance to accept direction. + I can accept direction. + I can accept directions and help others improve their ability to accept direction. 02 Explain your rating by providing specific and relevant examples in the box below. 03 Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively. + I have no experience and/or am uncomfortable acting decisively. + I have limited experience or require assistance to act decisively. + I can act decisively. + I can act decisively and help others improve their ability to act decisively. 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively. + I have limited experience or require assistance to communicate effectively. + I can communicate effectively. + I can communicate effectively and help others improve their communication. 06 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email