At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job TitleAdministrative Program Coordinator I

                        

LocationCleveland

                    

FacilityCleveland Clinic Main Campus

                     

DepartmentRespiratory Institute Admin-Integrated Hospital Care Institute

                      

Job CodeD99917

                     

ShiftDays

                       

Schedule8:00am-5:00pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world-class, and caregivers are family. Cleveland Clinic is recognized as one of the top hospitals in the country. You will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world. 

The Administrative Program Coordinator will serve as an administrative assistant responsible for coordinating physician onboarding by preparing and sending letters of intent and ensuring all required onboarding documentation is completed and submitted, including licensure applications. This role manages and schedules physicians’ onboarding itineraries, including meet-and-greet sessions with key stakeholders and department chairs. The coordinator facilitates system access by setting up physicians in Epic and supports operational readiness by ordering phones and lab coats. A significant component of the role involves working in Oracle to process invoicing and manage the renewal of purchase orders for service agreements, particularly in support of the Pulmonary and Critical Care departments.

A caregiver in this position works days from 8:00 a.m. – 5:00 p.m.  

A caregiver who excels in this role will:  

Lead or coordinate multiple projects and policy initiatives. Update, monitor and manage databases. Develop scorecards/milestones to track progress and analyze project improvement and progress. Report discrepancies and variances. Coordinate project prioritization and assist with policy and initiative implementation. Assist with scheduling, coordination, preparation and communication of meetings. Attend meetings and records key outcomes. Support all office administrative functions. Develop and maintain updates. 

Minimum qualifications for the ideal future caregiver include:  

Associate’s Degree and two years of administrative experience OR High School Diploma/GED and four years of experience OR Bachelor’s Degree in Business Administration, Healthcare Administration or a related field  

Preferred qualifications for the ideal future caregiver include:  

Bachelor's degree in business administration, Healthcare Administration, or related fieldKnowledge of project management and communication practicesStrong computer skills and experience with software applicationsHealthcare experience or related organization 

Physical Requirements:

Ability to perform work in a stationary position for extended periodsAbility to operate a computer and other office equipmentAbility to travel throughout the hospital systemAbility to communicate and exchange accurate informationIn some locations, ability to lift up to 25 pounds

Personal Protective Equipment:

Follows Standard Precautions using personal protective equipment as required for procedures. 

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

Please review the Equal Employment Opportunity poster. 

                  

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities