**Job Description** **Are You Ready to Make It Happen at Mondelēz International?** **Join our Mission to Lead the Future of Snacking. Make It Possible.** We are seeking a highly organized and proactive Administrative Specialist to provide comprehensive logistical remote support to our R&D team in Germany primarily, as well as to our other European Chocolate R&D teams. In this role, you will be the go-to person for the team on a wide range of organizational tasks, ensuring the smooth and efficient operation of our research and development activities. You will play a critical role in supporting both the Office and the Pilot Plant teams, contributing to a productive and collaborative work environment. **How you will contribute** You will: + _Procurement_ : Manage the procurement process for R&D team using Coupa, act as Mastershopper. + _Shipment & Customs Support_ : Manage all shipment related processes with our logistic partners including customs to provide support to the R&D team for all sample & material shipments. + _Facilities & Supplies Management_ : Oversee the maintenance, repair and replenishment of small tools and office/pilot plant materials. + _Pilot Plant Support_ : Provide administrative support to Pilot Plant teams, focusing on safety, logistics, and maintenance-related tasks. + _Time Reporting Management_ : Serve as the single point of contact for time reporting (hours tracking and holiday) in SAP for the R&D team, ensuring accurate and timely data entry. + _Event Coordination_ : Coordinate logistics for site events, including team events, workshops, visits, department meetings and training sessions. + _Non-People Budget Tracking:_ Maintain an overview and track the site budget, ensuring adherence to financial guidelines. + _Communication & Correspondence:_ Answer emails and calls, responding to queries and requests appropriately and professionally. + _Records Management:_ Manage archiving and filing in line with statutory requirements and company policy. + _Reporting & Data Management_ : Complete and update reports and maintain systems and data with accuracy and efficiency. + _Project Support_ : Undertake additional projects and tasks as requested by the R&D leadership team. **More about this role** **What extra ingredients you will bring:** + Proven experience in an administrative support role, preferably within a research and development environment. + Strong organizational and time-management skills, with the ability to prioritize tasks effectively. + Excellent communication and interpersonal skills. + Proficiency in SAP and Coupa (or similar procurement systems) is highly desirable. + Familiarity with customs clearance documentation and shipping processes is an asset. + Ability to work independently and as part of a team. + Strong attention to detail and accuracy. + Fluency in English is essential + Fluency in German is highly preferred. **Relocation Support Available?** No Relocation support available **Business Unit Summary** **We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!** **_Our people make all the difference in our succes_** Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. **Excited to grow your career?** We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! **IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER** **Job Type** Regular Administration Support Administration Services At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast. Join us and Make It An Opportunity! Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.