NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women's imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.
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Position Summary:
We have an exciting opportunity to join our team as a Administrative Coordinator - Radiology - Full Time Days.
In this role, the successful candidate Responsible for managing diverse and confidential projects and performs administrative duties requiring broad and
comprehensive experience, skill and knowledge of the institution s policies and practices to support department director
and/ or manager. Answers requests for information, prepares and edits general correspondence, presentations reports
and financial data. Organizes and maintains files and records. May conduct research. Establishes and maintains working
relationships with personnel in other departments. Maintains calendar and to ensure identified priorities are addressed.
May make travel arrangements.
Job Responsibilities:
Supports director with administrative detail on various assigned projects and the administration of the day-to-day
operations.
Completes project and special assignments by establishing objectives, determines priorities, managing time,
gaining cooperation of others monitoring progress, problem solving making adjustment to plans.
Resolves routine and complex inquiries. Responds independently andor draft response for director s review to
correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for
screening of incoming mail, email and telephone communication and in person inquiries from vendors and
colleagues.
Identifies, follows up and tracks requests of great importance which require immediate attention including
contracts, reports, memos and other documents as needed in a timely and accurate manner.
Coordinates production and distribution of related project material as required. May prepare meeting notices,
reports and agendas, notifies attendees; and resolves scheduling conflicts. Records and tracks meeting minutes
follow up items. Ensures timely resolution of critical issues and other matters when needed.
Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing
systems (both hard copy and electronic), for easy reference and access. Maintains confidentiality and
recommends solutions or actions required.
May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May
prepare expense reimbursement requests, and maintains office equipment as assigned.
Additional Position Specific Responsibilities:
Assist with scheduling for patient visits, appointments, treatments, and procedures in collaboration with other areas within the Medical
Center. Obtains pre-authorizations/certifications for treatments and diagnostic procedures as appropriate. May provide assistance to less senior staff and cover the front-desk as needed. Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients and/or their representatives. Obtains insurance information (ID card, member/group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ,ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process. Monitors intake work queue for timely intake completion. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies. Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Utilizes wheelchairs, stretchers or beds in transporting patients.
Minimum Qualifications:
To qualify you must have a High School Diploma. Bachelors Preferred. 1 - 3 years In an administrative support role or related experience. Excellent communication (both
oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking
skills. Working knowledge of Microsoft Office( Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels
of internal management and staff, as well as outside clients and vendors.
Preferred Qualifications:
3-5 years supporting a manager or director. Notary Public.
NYU Langone Hospital—Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.
View Know Your Rights: Workplace discrimination is illegal.
NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,001.75 - $69,010.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
View the Pay Transparency Notice for further details.