Job Title Administrative Coordinator I Agency Texas A&M University - Corpus Christi Department School of Arts, Media, & Communication Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) ! PURPOSE This position, under general supervision, provides direct administrative support to the Director and Associate Director of the School of Arts, Media, & Communication including daily operations, projects, special events, initiatives, and programs. Provides leadership in planning, directing, and evaluating school operations. Functions as a high-level school liaison to customers, represents the school on committees, and maintains interactions with high-ranking officials within and outside the university. RESPONSIBILITIES Executive Assistant - 40% + Participates in planning and execution of administrative operations. + Maintains calendar and schedules appointments for Director and Associate Director. + Coordinates travel arrangements, prepares itineraries, and processes reconciliations. + Creates presentations, prepares reports, prepares meeting agendas, and transcribes minutes. + Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures. Monitors compliance with policies and procedures. + Reviews documents for the Director and Associate Director and attends meetings on their behalf, as needed. + Maintain excellent public relations with administrators, faculty, staff, students, donors, and community members. + Exercises discretion and independent judgement with respect to matters of significance. + Perform other duties as assigned. Office Manager - 40% + Identify and recommend improvements for administrative procedures and make evaluative judgements in implementing changes. Assist in the resolution of complex, sensitive, and confidential administrative matters. + Monitor and coordinate staff workflow; delegate and distribute tasks. + Processes purchase orders and payments through Islander Buy. + Maintains records, such as the school committee roster and personnel files, and manages projects, as assigned. + Work in collaboration with department admins, the events specialist, and others to plan and execute meetings and events. + Update and manage Emergency Management Plans and Emergency Contact List. + Approve and submit all key requests and swipe card access for faculty, staff, and students. + Maintain and order school promotional materials. + Serve on various school, university, and system committees. Personnel Management - 10% + Hires, trains, and supervises student workers and support staff. + Review and approve time in Workday for all staff in the school. + Oversee and assist the school with the process for hiring faculty and staff. + Process promotions, compensation changes, position reviews, terminations, resignations, and retirements. Key Processes - 10% + Collect and file syllabi records for all departments in the school. + Assist Director and Associate Director with various school processes, including faculty elections, handbook and curriculum changes, research enhancement applications, etc. + Manage the pre-tenure, promotion, tenure, and post-tenure process, ensuring that all university and school rules and timelines are followed. + Assist with school and department website updates. QUALIFICATIONS + Bachelor’s degree. + Two (2) years of related experience + Additional experience may be considered as a substitution for minimum experience requirement. Associate degree and Four (4) years of related experience. OR High School Diploma/GED and Six (6) related experience. + Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). + Ability to work efficiently with minimal supervision and work cooperatively with others in a fast-paced environment. + Strong interpersonal and communication skills (verbal and written). + Excellent planning, organization, time management, and problem-solving skills. PREFFERRED QUALIFICATIONS + Four (4) years of experience providing administrative support in an executive-level office setting. + Experience with Workday, Imburse, and/or FAMIS/Canopy. + Experience with Banner, Argos, Ad-Astra, and survey programs (e.g., Qualtrics, Survey Monkey). + Experience with faculty information systems (e.g., Interfolio). SALARY $47,000 - $50,000.04 Annually Approximately + $3,916.66 - $4,166.67 Monthly BENEFITS (rules, policies, eligibility apply) From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf) + Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: + Employee and Spouse + Employee and Children + Employee and Family coverage + Dental & Vision + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php) Dual Career Partner Program Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php) + Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php) + Public Loan Forgiveness + Book scholarships + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) + Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php) + 8+ hours of vacation paid time off every month. + 8 hours of sick leave time off every month. + 8 hours of paid time off for Birthday leave. + 12-15 paid holidays each year. Review of a pplications will be begin August 11, 2025. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.