Work whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals New England We are a Level Trauma Center that provides cutting edge treatment to its patients This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world When hospitals cannot provide the advanced care expertise and new treatment options their patients require they turn to usDonrsquot miss the opportunity to be part of the new state of the art Bone and Joint Institute at Hartford Hospital The first new stand alone Orthopedic Hospital in the Northeast in over years Our Mission is to be acknowledged as the regional leader in patient centered innovative musculoskeletal care providing cutting edge care to patients in Connecticut and surrounding states We are seeking dedicated passionate individuals who would like the opportunity to be part of a team with a patient centered approach which brings decades of experience in providing the most innovative musculoskeletal orthopedic care We offer competitive salaries and benefits as well as a stimulating work environment that inspires excellenceJOB SUMMARYContributes to the overall success of Hartford Hospital Bone and Joint Institute by providing multi dimensional complex administrative support to the Physician in Chief and Vice President of the Bone and Joint Institute in a manner which requires self direction creativity and independent and discretionary judgmentKEY RESPONSIBILITIESArranges and schedules a variety of meetings initiates and responds to requests for scheduled time maintains current and accurate calendars to ensure efficient scheduling minimizes conflicts and ensures deliverables Ensures Physician in Chief and Vice President are prepared for appointments by anticipating and gathering necessary materials for each meeting including meeting agendaPrepares agendas assembles and organizes materials performs necessary follow up actions initiates reminders and recordstranscribes minutes of meetings andor presentations to various internal and external audiences committees and Boards to ensure the thorough preparation organization and documentation of activities and outcomes Plans creates and coordinates executive level communications and presentations Project manager for BJI fellowships and educational activities Assist in the management of the programsrsquo operational activitiesAssists Chief and divisional executives with distribution and maintenance of complex clinical rotation and on call schedules for fellows and ensures that all rotation schedules are fully supported by appropriate sites and preceptors Manages confidential fellow performance evaluations evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential material Assures fellow compliance with institutional and ACGME resident survey requirementsCoordinates all administrative duties relative to the recruitment and selection of fellowsManages Electronic Resident Application Service ERAS and ensures receipt of required application materials Provides information for the fellow rank list for submission to the National Resident Matching Program NRMP and the specialty matching programCoordinates regular and special educational conferences for faculty and fellow as appropriate Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentationWorks with GME Office to create contracts for new and continuing fellows processing new hire paperwork for incoming fellows and other ongoing documentation as required Prepares organizes and participates in accreditation site visits annual program updates and program internal reviews Responsible for coordinating all details Maintain fellowship program records and evaluations completes program reports in accordance with accreditation standards tracks participant progress through the program for completion of requirements coordinates information required for ongoing program recertificationAssures required Letters of Agreement and Affiliation Agreements are in place for all off site rotationsProvides editorial management and support to executives for all editorial and publication related activities Communicates with editors and staff regarding all publication activities Schedule and coordinates conference calls and other activities with editorial board and editorial staff Participates in the creation design and publishing of all recruitment material sent to prospective trainees and posted on the respective websites Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program NRMP Project management for all Bone and Joint Institute events Anticipates problems critical issues andor opportunities and acts accordingly Provides suggestions for new methods of working for improved effectiveness and efficiencyProvides support to other staff as needed works effectively in a team environmentWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals New England We are a Level Trauma Center that provides cutting edge treatment to its patients This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world When hospitals cannot provide the advanced care expertise and new treatment options their patients require they turn to usDonrsquot miss the opportunity to be part of the new state of the art Bone and Joint Institute at Hartford Hospital The first new stand alone Orthopedic Hospital in the Northeast in over years Our Mission is to be acknowledged as the regional leader in patient centered innovative musculoskeletal care providing cutting edge care to patients in Connecticut and surrounding states We are seeking dedicated passionate individuals who would like the opportunity to be part of a team with a patient centered approach which brings decades of experience in providing the most innovative musculoskeletal orthopedic care We offer competitive salaries and benefits as well as a stimulating work environment that inspires excellenceJOB SUMMARYContributes to the overall success of Hartford Hospital Bone and Joint Institute by providing multi dimensional complex administrative support to the Physician in Chief and Vice President of the Bone and Joint Institute in a manner which requires self direction creativity and independent and discretionary judgmentKEY RESPONSIBILITIESArranges and schedules a variety of meetings initiates and responds to requests for scheduled time maintains current and accurate calendars to ensure efficient scheduling minimizes conflicts and ensures deliverables Ensures Physician in Chief and Vice President are prepared for appointments by anticipating and gathering necessary materials for each meeting including meeting agendaPrepares agendas assembles and organizes materials performs necessary follow up actions initiates reminders and recordstranscribes minutes of meetings andor presentations to various internal and external audiences committees and Boards to ensure the thorough preparation organization and documentation of activities and outcomes Plans creates and coordinates executive level communications and presentations Project manager for BJI fellowships and educational activities Assist in the management of the programsrsquo operational activitiesAssists Chief and divisional executives with distribution and maintenance of complex clinical rotation and on call schedules for fellows and ensures that all rotation schedules are fully supported by appropriate sites and preceptors Manages confidential fellow performance evaluations evaluations of faculty and the educational program and prepares reports and correspondence related to highly confidential material Assures fellow compliance with institutional and ACGME resident survey requirementsCoordinates all administrative duties relative to the recruitment and selection of fellowsManages Electronic Resident Application Service ERAS and ensures receipt of required application materials Provides information for the fellow rank list for submission to the National Resident Matching Program NRMP and the specialty matching programCoordinates regular and special educational conferences for faculty and fellow as appropriate Assists fellows in obtaining and maintaining valid licensure and ECFMG sponsorship documentationWorks with GME Office to create contracts for new and continuing fellows processing new hire paperwork for incoming fellows and other ongoing documentation as required Prepares organizes and participates in accreditation site visits annual program updates and program internal reviews Responsible for coordinating all details Maintain fellowship program records and evaluations completes program reports in accordance with accreditation standards tracks participant progress through the program for completion of requirements coordinates information required for ongoing program recertificationAssures required Letters of Agreement and Affiliation Agreements are in place for all off site rotationsProvides editorial management and support to executives for all editorial and publication related activities Communicates with editors and staff regarding all publication activities Schedule and coordinates conference calls and other activities with editorial board and editorial staff Participates in the creation design and publishing of all recruitment material sent to prospective trainees and posted on the respective websites Develop a thorough knowledge of and be able to disseminate information regarding requirements of the AAMC National Resident Ranking Program NRMP Project management for all Bone and Joint Institute events Anticipates problems critical issues andor opportunities and acts accordingly Provides suggestions for new methods of working for improved effectiveness and efficiencyProvides support to other staff as needed works effectively in a team environmentMinimum RequirementsEducationBachelorrsquos degree requiredKnowledge Skills and Ability Requirementsmiddot Advanced proficiency in Microsoft Office Suite required Excel PowerPoint Word Outlook PowerPoint and Excelmiddot Excellent communication skills both written and verbalmiddot High degree of confidentialityWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balanceEvery moment matters And this isyour momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicants race color religion sex sexual orientation gender identity national origin and veteran or disability statusMinimum RequirementsEducationBachelorrsquos degree requiredKnowledge Skills and Ability Requirementsmiddot Advanced proficiency in Microsoft Office Suite required Excel PowerPoint Word Outlook PowerPoint and Excelmiddot Excellent communication skills both written and verbalmiddot High degree of confidentialityWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balanceEvery moment matters And this isyour momentAs an Equal Opportunity EmployerAffirmative Action employer the organization will not discriminate in its employment practices due to an applicants race color religion sex sexual orientation gender identity national origin and veteran or disability status