Job Description Position Summary

The Admin Coordinator supports store operations and leadership by managing administrative tasks, reporting, communication flow, and compliance‑related processes. This position ensures accurate recordkeeping, maintains critical documentation, supports scheduling and hiring workflows, and assists with customer and associate inquiries. The Admin Coordinator plays a key role in maintaining smooth front‑end and operational processes and supporting the Store Director and Assistant Store Directors.

Key Responsibilities Administrative & Operational Support Maintain and organize store records, logs, and compliance documentation. Support daily office operations including filing, correspondence, data entry, and general clerical work. Assist with scheduling, time and attendance updates, and supporting payroll accuracy. Maintain store communication boards, postings, and required compliance documentation. Customer & Associate Support Support customer service by assisting with escalations, returns, and general inquiries as needed. Assist associates with forms, documentation, schedule questions, and HR‑related processes. Maintain confidentiality of associate information and store documents at all times. Reporting & Documentation Prepare and distribute required reports, including financial, operational, and compliance reports. Maintain accurate filing systems for audits, inspections, and record retention. Support ordering, invoice management, and reconciliations as directed by store leadership. Hiring & Onboarding Support Assist with job postings, interview scheduling, onboarding paperwork, and orientation materials. Ensure completion and retention of required hiring documents in accordance with company policy. Support new‑hire setup, training checklists, and follow‑up with department managers. Store Support & Coordination Assist Store Director and Assistant Store Directors with administrative requests and operational follow‑ups. Help coordinate store meetings, training sessions, calendars, and communication. Support front‑end operations as needed during peak business periods. Qualifications Prior administrative, clerical, or retail office experience preferred. Strong organizational skills, attention to detail, and accuracy in documentation. Ability to manage sensitive information with confidentiality. Proficiency with computer systems, office software, and store applications. Strong communication skills and customer‑service orientation. Ability to prioritize, handle multiple tasks, and meet deadlines. Physical Requirements Ability to sit, stand, and move between office and sales floor as needed. Ability to lift and carry office supplies or files as required.