The primary role of the Coordinator is to provide high-level administrative support through research, handling information requests, and performing various clerical functions. Acting as the information and communication manager for the office, this position plays a crucial role in ensuring smooth operations.

Responsibilities

Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping.Prepare invoices, reports, memos, letters, financial statements, and other documents.File and retrieve corporate documents, records, and reports.Open, sort, and distribute incoming correspondence, including faxes and emails.Prepare responses to correspondence containing routine inquiries.Manage the end-to-end business guest process, serving as the main coordination point between business guests, managers, stakeholders, and internal partners.Contribute to business guest onboarding and offboarding, credential management, system updates, equipment coordination, and request tracking throughout the business guest lifecycle.Serve as the point of contact for all business guest questions.Support and manage the relationship with Business Guest Clients, Managers, Stakeholders, and Business Admins.Track and manage requests, coordinate credentials and equipment, update systems and trackers, respond to email inquiries, and handle ad-hoc support requests.

Essential Skills

Minimum 2 years' experience with program or administrative coordination, including scheduling, task tracking, follow-ups, and logistics coordination.Minimum 2 years' experience with coordination tools such as Excel trackers, Outlook, Teams, calendaring, SharePoint, or similar tools.Minimum 2 years' experience with process and operations support, including documentation, status reporting, and maintaining logs or trackers.

Additional Skills & Qualifications

Excellent verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.Ability to work independently and manage one's time effectively.Ability to keep information organized and confidential.Experience with computer applications such as Microsoft Word, Excel, and PowerPoint.High school diploma or GED required.0-2 years of experience required.2+ years of administrative or business support experience.Experience supporting leaders in a fast-paced environment.Proficiency with tools (Outlook, Teams, Excel, PowerPoint).High discretion, organization, and follow-through.

Work Environment

This position offers the ability to work remotely with adaptable working hours, provided coverage and responsiveness are maintained. The role is fully remote, with a preference for candidates located in the Pacific time zone. The typical work schedule is Monday through Friday, 40 hours per week, with the possibility of extension until the next fiscal year. Standard equipment, including a laptop and two monitors, will be provided.

Job Type & Location

This is a Contract position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Mar 31, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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