Administrative Coordinator Location: Madison, WI (On-site) Schedule: Monday–Friday, 8:00 AM – 5:00 PM Make an Impact Behind the Scenes Join our team as an Administrative Coordinator and play a vital role in supporting the leadership and operations of our Device Manufacturing Site. This is more than an administrative role—it’s an opportunity to contribute to projects, streamline processes, and ensure smooth day-to-day operations in a dynamic, collaborative environment. What You’ll Do + Support Site Leadership: Manage calendars, schedule meetings, prepare materials, and coordinate travel and expense reports. + Coordinate Key Activities: Organize leadership meetings, site-wide training sessions, and special events. + Facilitate Onboarding: Assist with interviews, IT setup, workspace preparation, and orientation for new hires. + Maintain Communication Channels: Manage SharePoint sites, distribution lists, and internal communication tools. + Handle Office Operations: Oversee mail, supplies, vendor relationships, and meeting room bookings. + Drive Engagement: Lead or support company initiatives such as CSR, ESG, and social committee activities. + Collaborate Across Teams: Provide administrative support to other functions and work closely with Facilities for site needs. What We’re Looking For + 3-5 Years of Administrative Experience + Strong organizational skills with attention to detail + Proficiency in Microsoft Office Suite; knowledge of SharePoint and Visio is a plus + Ability to manage confidential information with discretion + Excellent communication and interpersonal skills + Resourceful, proactive, and able to prioritize multiple tasks independently + Experience in pharmaceutical, medical, or related industries preferred Ready to Join Us? Apply today and take the next step in your career with a role that combines professionalism, impact, and opportunity! Job Type & Location This is a Contract position based out of Madison, WI. Pay and Benefits The pay range for this position is $22.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Madison,WI. Application Deadline This position is anticipated to close on Jan 2, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.