Administrative Coordinator Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/5007360) Apply  Administrative Coordinator Salary $23.77 - $28.22 Hourly Location Boise City Hall, ID Job Type Full Time Regular Job Number 23 -07085 Department Public Works Division Accting/Budgeting/Procurement Opening Date 07/15/2025 Closing Date 7/29/2025 12:00 PM Mountain + Description + Benefits + Questions Summary Statement Ready to lead with initiative behind the scenes? We’re hiring an Administrative Coordinator to support smooth operations, connect teams, and help maintain clear communication and scheduling in our Public Works department. In this role, you’ll play a key part in anticipating needs, supporting daily functions, and helping align tasks with department-wide goals. Essential Functions Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members’ input and feedback and resolves any issues or conflicts. Provides advanced administrative support to executive-level staff. Manages executive calendars, requiring a high attention to detail and interaction with internal and external executives and assistants to schedule various meetings. Proactively reviews calendars for conflict identification and resolution, ensuring priority meetings are scheduled. Tracks and follows up on action items and deliverables from meetings. Plans and creates agendas for executive staff and ensures all materials needed are prepared and accessible. Ensures effective communication and collaboration across divisions and departments, advancing strategic projects and programs. Assists in the development and administration of departmental and citywide policies, ensuring compliance with regulations and procedures. Keeps policies up to date and available to staff. Maintains and tracks deadlines and assists with task completion for department initiatives. Identifies inefficiencies in administrative processes and implements improvements. Uses data to develop solutions to enhance productivity and efficiency within the department and provide leadership insights and reports. Prepares and presents reports. Troubleshoots technical issues and recommends new technologies where applicable. Provides training and support for department software systems, ensuring that all staff are proficient in the use of workflow systems and other administrative tools. Plans, organizes and executes departmental meetings, events and special projects. Oversees emergency preparedness documentation and coordination. Assists with preparation of presentations, reports, complex documents, and materials for city council, committees and community outreach initiatives. Organizes, creates, compiles and prepares internal and external documents and maintains city standards to ensure consistent quality and tone. Prioritizes strategic information and understanding of department data to develop comprehensive reports and communications to management, city staff and the public. Drafts, edits and presents materials for internal communications, public reports and presentations to city officials and the public. Facilitates the use of an electronic record management database including filing and scanning, ensuring accurate and timely management of records and in accordance with public records management laws and regulations. Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time. Requirements Required Knowledge, Experience, And Training + High school diploma or equivalent + 9 years of progressive experience working in an administration, clerical support position representing a program with governing guidelines, providing front-line customer service combined with clerical responsibility for processes and systems, or an equivalent combination of education and/or experience. Knowledge of: principles, methods and practices of executive-level administrative support; principles and practices of project management; public records management; strategic planning support to align department functions with organization goals; and computer usage including related software. Ability to: maintain confidentiality; prioritize conflicts; improve processes; follow through on projects to successful completion; communicate effectively in the English Language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without reasonable accommodation. Individuals must be capable of operating vehicles safely and have an acceptable driving record. Preferred Knowledge, Experience, And Training + Bachelor's degree in business, finance, public administration or a closely related field and twelve years of advanced executive administrative support, or an equivalent combination of education and/or experience. + Experience working in a governmental setting. Licensing And Other Requirements + Valid state-issued driver's license. Special Requirements + Applicants must be able to pass: + City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation + Driving Record Check Working Conditions The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Efforts While performing the duties of this job the employee is occasionally lifting/carrying up to 35 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds and rarely pushing/pulling up to 35 pounds. The noise level is rarely moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity. Working Environment The work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases or other airborne matter. Employees will also drive a vehicle as part of this position. This position works: some after hours meeting attendance Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees. Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans. Healthcare: + ZERO premium medical coverage option for you and your family + Low-cost dental and vision options. + Post-employment health savings account. Retirement and Investment Plans: + PERSI retirement benefits + 401(k) or 457b pre-tax investment options with employer match. + 457b Roth after-tax investment options with no match WellBeing Program: + Up to $500 cash per year for participants. + Alternative transportation incentives. Paid Leave – City employees receive generous paid leave: + 10 hours of vacation per month, and this increases the longer you stay with the City + 12 paid holidays every year + 8 hours of sick leave per month + 10 weeks Parental Leave Life & Long Term Disability: + Basic Life insurance at no cost to you + Long Term Disability insurance at no cost to you Other optional benefits: + Pre-tax Flexible Spending Accounts + Supplemental Life Insurance + Supplemental Disability Insurance + Tuition reimbursement + Free local bus pass + Corporate discount programs + AFLAC + Employee Assistance Program for short-term counseling on work, family, finances, and personal issues. Please visit our website for further details mybenefits.cityofboise.org