Description Administrative Coordinator Direct-Hire / Permanent position Robert Half contact: Drew.Schroll@RobertHalf com. Work Model: Fully onsite 5 days per week in office. Mon-Fri 8a-430p schedule (some flexibility) Our client is looking for a detail-oriented Administrative Coordinator to oversee office operations and support essential administrative tasks for their real estate/property management location in the Hatfield/Northampton/Hadley area. This is located in the business office at a beautiful townhome community, working alongside the Business Manager and Leasing Agent, handling all administrative and customer service responsibilities for this location. This role involves managing critical functions such as rent collection, document organization, and insurance tracking, while ensuring smooth day-to-day office operations. The ideal candidate is organized, proactive, and capable of handling multiple responsibilities efficiently. Responsibilities: • Oversee and manage rent collection processes • Maintain and track Certificates of Insurance to ensure compliance and accuracy. • Organize and manage document filing systems to maintain efficient record-keeping. • Update and maintain resident files with accurate and timely information. • Manage office supplies and equipment, identifying cost-saving opportunities to enhance efficiency. • Coordinate scheduling and calendar management to ensure seamless appointment organization. • Answer and handle inquiries through a multi-line phone system professionally and promptly. • Support office organization by maintaining an orderly workspace and contributing to overall operational improvements. Desired experience: + 2+ years of administrative and/or customer service experience + Comfortable speaking with tenants in person/email/phone + Tech/computer savvy + Comfortable in a small office environment / team player / chip in to help wherever attitude Our client is targeting an hourly rate of $23hr for this position. This position also offers a benefits package, 401k match, and a generous amount of paid time off. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. Requirements Administrative Coordinator Direct-Hire / Permanent position Robert Half contact: Drew.Schroll@RobertHalf com. Work Model: Fully onsite 5 days per week in office. Mon-Fri 8a-430p schedule (some flexibility) • Proven experience in office administration or a similar role. • Strong organizational skills with attention to detail. • Proficiency in managing document filing systems. • Ability to handle rent collection processes effectively. • Experience in answering and managing multi-line phone systems. • Skilled in scheduling and calendar management. • Familiarity with Certificates of Insurance management. • Excellent communication and interpersonal abilities. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .