Description Our client is seeking a professional and personable Front Desk Coordinator to serve as the welcoming face and voice of the organization. This pivotal role is the first point of contact for clients, guests, and internal team members—making it essential for the candidate to embody a high level of professionalism, warmth, and organizational skill. As a key member of the Administrative Support Team, you’ll help foster a productive and hospitable office environment for all staff, managers, and directors. Key Responsibilities: + Provide general administrative assistance to staff, managers, and directors + Greet and assist clients, vendors, and visitors in a friendly and professional manner + Answer incoming phone calls and manage the team’s shared Outlook inbox + Manage notifications for new client and job creation within internal systems + Handle scanning, filing, and saving of documentation in software tools + Reserve and manage conference rooms and shared office spaces + Coordinate parking access cards, validations, and related communications + Plan, track, and clean up after food orders for meetings and events + Process mail and packages, including incoming checks and daily deposit logs + Coordinate with vendors for kitchen and office supplies + Maintain inventory of office materials and marketing collateral + Order and manage business cards, stationery, and printer/copier supplies + File financial statements as needed (varies by location) + Maintain internal calendars (e.g., birthday lists, shared group schedules) + Support onboarding of new hires in collaboration with Human Resources + Track staff availability, take absence calls, and maintain in/out logs + Oversee facilities requests and follow up to ensure resolution + Manage office security procedures for departing employees, including access control Requirements Qualifications: + Prior experience in an administrative or front desk role preferred + Strong communication and interpersonal skills + Proficiency with Microsoft Office Suite and common office tools + High attention to detail and ability to multitask in a dynamic environment + A proactive, team-oriented attitude with a commitment to excellent customer service TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .