Administrative Coordinator Job ID 218068 Posted 23-Jun-2025 Service line Advisory Segment Role type Full-time Areas of Interest Administrative, Sales Support Location(s) Mississauga - Ontario - Canada **About You** + Strong attention to detail + Self-motivated, resourceful and proactive + Excellent written and verbal communication skills + Strong organizational and analytical skills + Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information + Demonstrates good judgment in applying company policies and is dependable to deliver high-quality work when handed time-sensitive tasks + Positive and committed team player **What You'll Do** CBRE is seeking a resourceful individual to provide administrative and marketing support while working in a highly collaborative team environment. This role is the backbone of the sales team and is highly valued. **Responsibilities** + Answers, screens and directs incoming telephone calls. + Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications. + Communicates with clients, vendors, and other sales professionals. + Communicates with clients, vendors, and other sales professionals. + Composes and prepares routine correspondence, paperwork (such as listing agreements, RFPs, LOIs, BOVs, lease and sale agreements etc.) and emails for sales professionals. + Maintains and updates relevant databases and requests website/professional profile updates. + Organizes and maintains filing system, file correspondence and other records. + Gathers supporting documentation to complete trade records for various transactions while abiding by company accounting policies as well as local and national laws. + Creates and initiates property marketing materials and requests. + Work on ongoing long-term assignments while prioritizing day to day tasks. + May coordinate schedules and appointments for sales team members. + May attend sales team meetings for the purpose of recording meeting minutes or action items. + May be responsible for coordination/planning and execution of special events and conferences for client, or sales team. + Performs other duties as assigned. **What You'll Need** + Post secondary diploma or degree or equivalent combination experience and education, real estate background an asset. + Minimum 1 year experience providing administrative support to a team of professionals, sales or marketing environment preferred. + Proficiency in all Microsoft Office applications. + Experience using Adobe Creative Cloud, particularly InDesign, would be considered an asset. **Why CBRE** When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential. **Our Values in Hiring** At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. **Disclaimers** Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future. **Equal Employment Opportunity Statement:** CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at Via telephone at +1 866 388 4346 (Canada) and +1 866 225 3099 (U.S.) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)