Administrative Coordinator 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5061165) Apply  Administrative Coordinator 4 Salary $2,732.00 - $4,682.00 Monthly Location Grambling, LA Job Type Classified Job Number GSU 08/28/2025 AM Department Grambling State University Opening Date 08/28/2025 Closing Date 9/5/2025 11:59 PM Central + Description + Benefits + Questions About this Job Grambling State University is seeking an Administrative Coordinator 4 for the Counseling Center. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Selected Core Competencies: + Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Selected Preferred Competencies: + Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change. + Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. + Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization. + Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided. + Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals. + Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity. + Thinking Strategically:The ability to generate insights and identify opportunities for future growth of the organization. Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) . Job Duties and Other Information Job Duties: + Receives students into the Student Counseling Center through scheduling software on computer, Receives documentation from students, faculty, department advisors and outside vendors for student Accommodation requests. Uses electronic, print and social media for collection of student contact data for State reporting on a weekly and monthly basis. Develops queries that tabulates and summarizes data, identify trends and concerns and prepare summary reports based on student data. Maintain filings of student documentation per Student Counseling Center policy and applicable laws, regulations and rules + Coordinates and monitors the administrative activities of Student Counseling Center. Develop and design forms and material related to Counseling Center Services, Develop and maintain calendars for program services completed by staff and director in the Counseling Center, Complete agenda and meeting minutes for Counseling Center monthly meetings, Maintain employee files based on university regulations, applicable policy and procedures. Serves as a technical resource to the Counseling Center and trains staff on office procedures and the use of a variety of office machines, equipment and computer software. Oversees maintenance of the Student Counseling Center building along with Facilities. Prepares memorandum for campus departments and outside vendors for the Counseling Center. Maintain timesheets for staff and student workers for Payroll processing, + Maintain calendar also for the Student Counselor Center director. Complete travel for the director which includes completing air fare, registration and hotel accommodations. Complete travel authorization and travel expense/reimbursement requests for Counselor director. Complete mission and policy statements for the Counseling Center per university rules, applicable laws and regulations. Maintain Counselor director counseling appointment calendar for students, department staff and faculty and outside vendors. Assist with OVW grant program and disability accommodations requests for students. Update web pages for the Counseling Center per discretion from Counseling Center director, + Prepares and maintains requisitions for the Counseling Center which includes office supplies, director and staff membership dues and items for the Student Counseling Outreach programs, training and workshops that are held on campus. This also includes monitoring budgets for Student Counseling Center and the OVW Grant Program for the Emergency Crisis Counselor. Attends trainings, workshops and meetings in absentia of the Counselor Center Director. Maintain monthly service on Student Counselor cart which includes cleaning of cart covers, Answers calls for the Counseling Center from students, other campus departments and outside vendors, Delivers them to appropriate staff members. + Other duties as assigned Position-Specific Details: Appointment Type: Probational Work Location: Grambling State University's Counseling Center How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy contact: Amy Minniefield/Cheryl Ivory Grambling State University/Human Resources 403 Main St Grambling, La. 71245 318-274-3119/318-274-3829 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + I have no experience and/or am uncomfortable accepting direction + I have limited experience or require assistance to accept direction + I can accept direction + I can accept directions and help others improve their ability to accept direction 02 ADi: Explain your rating by providing specific and relevant examples in the box below. 03 Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. + I have no experience and/or am uncomfortable focusing on customers + I have limited experience or require assistance to focus on customers + I can focus on customers + I can focus on customers and help others improve their ability to focus on customers 04 FC: Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. + I have no experience and/or am uncomfortable managing time. + I have limited experience or require assistance to manage time + I can manage time + I can manage time and help others improve their ability to manage time 06 MT: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email