ADMINISTRATIVE COORDINATOR 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5049398) Apply  ADMINISTRATIVE COORDINATOR 4 Salary $2,732.00 - $4,682.00 Monthly Location New Orleans, LA Job Type Classified Job Number OAAS/DPT/212036 Department LDH-Office of Aging & Adult Services Opening Date 08/20/2025 Closing Date 9/3/2025 11:59 PM Central + Description + Benefits + Questions About this Job The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Learn more about Louisiana Department of Health (https://ldh.la.gov/) The Office of Aging and Adult Services (OAAS) is seeking a motivated and organized professional to provide high-level administrative support in its New Orleans Regional Office. In this role, you'll assist regional leadership in ensuring vital programs for older adults and individuals with adult-onset disabilities run smoothly and effectively. If you're a strong communicator, a natural problem-solver, and thrive in a fast-paced, mission-driven environment, this is your chance to make a real impact in your community. An ideal candidate should possess the following competencies: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training. Minimum Qualifications Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) . Job Duties and Other Information Job Duties: + Provide front-line administrative supportby answering phones, managing office email inboxes, scheduling meetings, and coordinating communications via Outlook and Zoom. + Support program operationsby tracking and processing Permanent Supportive Housing (PSH) applications, maintaining databases, and assisting with document preparation using Adobe Pro. + Manage payroll and timekeepingduties for OAAS regional staff and serve as backup for related functions at the state office level. + Maintain accurate records and complianceby organizing paper files, submitting document disposal requests, and managing National Voter Registration Act (NVRA) documentation. + Oversee office logisticsincluding supply inventory, equipment maintenance, and property control across multiple regions, ensuring readiness for audits and adherence to ORM safety policies. + Assist with general administrative functionssuch as printing, mailing, scanning, attending meetings, and supporting OAAS emergency response efforts when activated. An ideal candidate will possess: + Experience with administrative operations including timekeeping, supply/equipment management, property control, and safety audits. + Familiarity with NVRA reporting requirements and Medicaid Long Term Care Programs (e.g., Nursing Facilities, CCW, ADHC, LT-PCS, PACE, PSH). + Proficiency in Microsoft Office Suite, SharePoint, LEO, Zoom, and Adobe Acrobat (Reader and Pro). NOTE: This position will require 5 days in the office. Some local in-state travel may rarely be required. Position-Specific Details: Location: Office of Aging and Adult Services / OAAS - Headquarters - 320 LDH AD PROGRAM OPERATIONS-RO1 / Orleans Parish Appointment Type: Job appointment (temporary appointment that may last up to 48 months). Cost Center: 3201022001 Position Number(s): 50667717 LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities. How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: Debbie Parris-Thymes Debbie.Parris-Thymes2@la.gov LA Department of Health (LDH) Division of Human Resources PO Box 4818 Baton Rouge, LA 70821 225-342-6477 This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH. 02 This position will be filled as a Job appointment only. Job appointments may last up to 48 months. Acknowledge by checking “Yes” that you understand this is a temporary position. + YES 03 I have reviewed the pay range for this job title. I understand the maximum salary listed in the pay range is the maximum salary a person can make as they gain experience in the position. I also understand that a new hire in this position cannot be offered the maximum salary in the pay range. + YES 04 Are you able to travel on state business? (i.e. Do you have a valid driver's license, minimum liability coverage on your vehicle, as required by Louisiana law, and no major moving violations in the past 12 months?) + YES 05 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 06 ADi: Explain your rating by providing specific and relevant examples in the box below. 07 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 08 CE: Explain your rating by providing specific and relevant examples in the box below. 09 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise 10 DE: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email