Administrative & Clinical Support Secretary Job ID 2025-152888 City Vancouver Work Location VGH 12th & Oak Department Trauma Services Home Worksite 01 - Vancouver General Hospital Labour Agreement Facilities Subsector Union 100 - Facilities HEU Position Type Baseline Job Status Temporary Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 24 Min Hourly CAD $30.54/Hr. Max Hourly CAD $30.54/Hr. Shift Times 0800-1600 Days Off Friday, Saturday, Stats, Sunday Position Start Date As soon as possible End Date 1/19/2026 Position End Date - Incumbent Position ends on the listed end date or upon the return of the incumbent. Salary Details The salary range for this position is CAD $30.54/Hr. - CAD $30.54/Hr. Job Summary

Come work as a Administrative and Clerical Secretary with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for a Administrative and Clerical Secretary to join the Trauma Services team at Vancouver General Hospital in Vancouver, BC. Apply today to join our team!

 

As an Administrative and Clerical Secretary you will:

Work as a team member to provide clinical and administrative support.Type technical and non-technical material utilizing advanced wordprocessing skills, transcribe a variety of medical dictation, maintain appointment calendars, attend meetings to provide secretarial support and follow-up action, screens incoming materials, prioritize items, schedules and book patient/client appointments, create various weekly lists/schedules, and obtain patient/client information.Compile statistical information utilizing spreadsheet software, as applicable to program, enter billing information into a computerized billing system for submission to insurance providers, enter patient/client registration information into a computerized database, perform timekeeping and reception functions.Act as a receptionist by receiving patients/clients and answering telephone calls, as applicable to program may communicate with OR booking personnel to slot patients/clients into pre-arranged OR times for surgical procedures, maintain equipment and stationary needs, and maintain filing systems. Qualifications

Education & Experience

Grade 12, graduation from a recognized secretarial program, supplemented by recognized courses in medical transcription.Three (3) years' recent, related experience or an equivalent combination of education, training and experience.

Knowledge & Abilities

Ability to type 60 w.p.m.Ability to communicate effectively both verbally and in writing.Ability to deal with others effectively.Ability to organize work.Physical ability to carry out the duties of the position.Ability to operate related equipment. Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

WHY JOIN VANCOUVER COASTAL HEALTH?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension planGrow your career with employer-paid training and leadership development opportunitiesWellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate familiesAward-winning recognition programs to honour staff, medical staff and volunteersAccess to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.


***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.