St Charles, MO, USA | Salary | 55,629.19 per year | Full Time | Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits. Job Title Administrative Associate V Department Community Development Posting Date September 25, 2025 Closing Date for Resumes/Applications Open Until Filled Salary $55,629.19/ Annually Comprehensive, Cost Effective Benefits Package: Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits. Exempt/Non-exempt Non-Exempt Status Full time The purpose of this position is to perform support functions, records management, reception, internal and external customer service, data entry tasks as part of a cross functional team. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. + Receives citizens' concerns and questions related to zoning and code enforcement issues. + Prepares reports to Staff, Administration and Council regarding permits and other tracked data. + Enters data into the Department's various data base systems for building permits, work orders, code enforcement, and other planning activities. + Schedule inspections and prepare permits, certificates of occupancy, and other similar documents. + Provides information and advice to applicants regarding required documentation, applications, schedules, fees, deadlines, and turn-around time, for permits and contractor licenses. + Assists applicants who apply to various Boards and Commissions, reviews applications for completeness. + Assist with mailings for Planning & Zoning Commission and Board of Adjustment, and other similar bodies and correspondence as needed. + Maintain Department accounts, and financial records. + Attend various board and committee meetings as assigned. + Administrative and clerical duties as assigned. + Responds to a high volume of customer contact including phone, email, and in person. Minimum Training and Experience Required + High school diploma or equivalent or vocation/technical training. + Prior Customer Service experience. + Basic Microsoft Office abilities . + Knowledge of industry specific software (government records) . + Any combination of education and experience that provides equivalent knowledge, skills, and abilities. Physical Abilities Required to Perform Essential Job Functions + Ability to work under safe and comfortable conditions where exposure to heat, cold, dusts, electrical current, bright/dim light and repetitive keyboard use poses little to no risk of injury. The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify