Job Title Administrative Associate IV Agency Texas A&M University - Corpus Christi Department College of Engineering - Engineering Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) ! PURPOSE This position is responsible for providing administrative support to faculty, other staff, and students in the Department of Engineering. RESPONSIBILITIES Department Assistance: 45% + Assists in the development of office procedures, including complex or specialized functions + Makes arrangements for conferences, appointments and travel. + Requesting Travel approvals and reconciling Purchasing Card expenses including GSA rate comparisons and other required documentation to ensure compliance. + Creating courses in Banner and running course, schedule and student reports using Argos. + Verifies, processes, and reviews forms, reports, tables, and other documents for accuracy and completion, including collecting and filing forms for prerequisite waivers, registration hold releases, and other academic processes. + Support faculty/program coordinators in updating information in Banner; assigning classrooms in ASTRA, and if necessary, create new sections, new courses with adequate seating, checking and maintaining records of capacity in classes; assisting in the timely collection of syllabi. Reviewing department reports, adding information from ARGOS. Administrative Support: 40% + Answering phones, emails and in person inquiries / requests from students, faculty and staff + Assist in setting up meetings, seminars, and other special events + Purchase office supplies for the department and faculties + Coordinates the maintenance of files, records, office supplies and equipment Other: 15% + Hire and fill grader and research assistant positions on Workday + Assists management in the supervision of student workers + Perform other duties as assigned. QUALIFICATIONS + High School Diploma or GED + Four (4) years of related experience. + Additional education may be considered as a substitution for the minimum experience requirements. + Associates degree and two (2) years of related work experience + Bachelor’s degree + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.). + Demonstrate strong interpersonal skills to be able to communicate effectively and professionally and work cooperatively with others. + Strong verbal and written communication skills. + Strong clerical and customer service skills. + Detail-oriented with strong organizational skills. + Ability to multitask and ability to deal with sensitive information and maintain confidentiality as required by state and federal law. PREFERRED QUALIFICATIONS + Associate’s degree or higher in business administration or related field + Experience working in a college environment + Experience in Banner, Argos, AdAstra, Workday, Emburse; Laserfische SALARY: $17.04 Hourly ($35,443.20 Annual, Approximately) BENEFITS (rules, policies, eligibility apply) From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf) + Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: + Employee and Spouse + Employee and Children + Employee and Family coverage + Dental & Vision + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php) ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php) + Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php) + Public Loan Forgiveness + Book scholarships + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) : + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) + Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) : + 8+ hours of vacation paid time off every month. + 8 hours of sick leave time off every month. + 8 hours of paid time off for Birthday leave. + 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.