Job Title Administrative Associate II Agency Texas A&M Agrilife Extension Service Department County Program D08 Proposed Minimum Salary Commensurate Job Location Stephenville, Texas Job Type Staff Job Description Job Description Summary The Administrative Associate II works under general supervision and provides routine administrative support work. Responsibilities + Provides administrative support to the 4-H Specialist. + Provides assistance to assigned staff, as necessary, in preparing for workshops, field days, meetings, etc. + Maintains bookkeeping records on state and federal grant accounts; organizes each grant file so that bookkeeping records as well as related agreements and subcontracts are readily available for review and/or reference. + Generates appropriate requests for and maintains records of all authorizations mandated by policy and procedure. + Performs mail room duties on a rotating basis or as assigned. Opens and distributes mail (unless otherwise instructed) to assigned staff, scanning correspondence to ensure that assignments are made aware of communications requiring immediate attention; whenever possible, prepares support or response data to mail inquiries and delivers with the mail to assigned staff member for further handling; when appropriate, however, responds directly to the inquiry, being sure to advise the assigned staff what actions were taken. + Answers telephone in a prompt and courteous manner, relaying messages promptly and dealing with handling inquiries whenever appropriate. Assists other administrative staff with tasks and/or answering telephones during busy periods and/or absences. + Maintains calendar of each assigned staff member's whereabouts, updating as necessary. + Maintains a method of follow-up to ensure not only the timely submission of various reports, but also receipt of payments and credits due. + Attends and participates in any and all office conferences and meetings as required. + Follows System Regulation 24.01.06 - Camps and Programs for Minors to ensure the camp facility and program are a safe environment for youth. + Maintains a neat and orderly work area. + Other duties as assigned. Qualifications Required Education and Experience: + High school diploma or equivalent combination of education and experience. + Two years of related experience. Required Knowledge, Skills and Abilities: + Knowledge of word processing, spreadsheet, and database applications. + Ability to multitask and work cooperatively with others. + Effective verbal and written communication skills. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.