To Apply for this Job Click Here Administrative Assistant

Overview

A leading global alternative asset manager is seeking an experienced Administrative Assistant to support a senior executive and select members of its private equity team. This organization manages over a trillion dollars in assets across private equity, real estate, credit, infrastructure, and other strategies, creating long-term value for investors and the communities it serves.

The San Francisco-based team is exclusively focused on technology-sector investments-primarily software and internet opportunities-within a global, industry-agnostic private equity platform.

Key Responsibilities

Complex calendar management: Schedule internal and external meetings, coordinate with other assistants, manage scheduling conflicts, and confirm appointments.

Travel coordination: Arrange domestic and international travel, including flights, visas, passports, hotels, cars, and other reservations.

Meeting and visitor logistics: Book conference rooms, greet guests, and register visitors.

Expense management: Prepare and track expense reports and reimbursements.

Stakeholder communications: Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional interactions.

On-site coordination: Support visiting senior professionals from other offices.

General support: Answer calls, act as gatekeeper, provide back-up assistance to other executives, and help coordinate team or office-wide events.

Qualifications

Experience: 10+ years of administrative assistant experience, preferably in financial services, investment management, or other fast-paced professional settings.

Communication & interpersonal skills: Strong written and verbal communication; high emotional intelligence; ability to build positive relationships across all levels.

Organization & attention to detail: Ability to manage competing tasks and deadlines with accuracy and discretion.

Proactive & resourceful: Works well independently and collaboratively, with strong follow-through and problem-solving skills.

Technical proficiency: Strong Microsoft Office (Outlook, Word, Excel, PowerPoint) skills; familiarity with Concur or similar expense platforms preferred.

Travel coordination expertise: Experienced in arranging complex international and domestic itineraries.

Compensation & Benefits

Base salary range: $90,000- $130,000 annually, depending on skills, experience, and location.

Additional compensation and benefits: May include discretionary bonuses, equity or incentive plans, comprehensive medical/dental/vision coverage, life insurance, 401(k), flexible spending accounts, and paid time off.

Additional Information

This position is based in San Francisco, California.

Applicants will be considered in accordance with the San Francisco Fair Chance Ordinance regarding arrest and conviction records.

The duties and responsibilities described above are not exhaustive; assignments may change with or without notice.

1431058_1758587806 To Apply for this Job Click Here