Job Location

CINCINNATI GENERAL OFFICES

Job Description

Do you have experience managing the administrative needs for senior leadership (including calendar management, travel, large event coordination, and team budgets)?   Our team is looking for a candidate with a consistent track record in this area.  Please see the core responsibilities outlined below.

Primary Administrative Assistant Responsibilities:

Provide administrative support to business leaders, including calendar management, travel arrangements, and expense reporting.Organize logistics of complex meetings/seminars and trainings.Responsible for supporting team building activities (awards, celebrations, etc).Order supplies and services for the team using preferred company system. Follow up on payment of invoices.Update organization charts and populate scorecards.Coordinate and schedule meetings and ensure all vital resources are available.Prepare and edit correspondence, reports, and presentations.Manage incoming and outgoing communications.Coordinate and prioritize company events and functionsWell-versed in technical office tools and software applications.Maintain a high level of integrity and confidentiality at all times.Supports the business by proactively handling projects and enabling other team members to do their jobs.

Secondary Responsibilities:  Support additional areas of responsibility, including tracking and monitoring team budgets, flagging over / under-spending to management, Artwork SPOC, etc.

Serve as Total category artwork execution SPOC by managing the artwork process for total category, including purchase orders, agency partner relationship & project timelines.Act as Vendor Management Process Owner for expenses, handling goods receipt, confirming proof of performance, and when necessary, initiating the purchase order process to enable projects, and owning all sampling orders for the category.

Job Qualifications

The ideal candidate has experience in the following:

Handling budgets and is highly organizedWorking with multiple different partnersHandling multiple projects at once and is process-orientedWill be passionate about driving operational discipline within our Brand team.

This is the perfect opportunity for a fast learner that has demonstrated the following qualities:

Have proven strong project management skills with a high attention to detail to ensure accuracy and consistency.Capable of onboarding to several different standardized processes and becoming the go-to person within the organization for others that are less familiar or need support.Take ownership of the processes and help ensure that we remain stewardship compliant.

Job Schedule

Full time

Job Number

R000137903

Job Segmentation

Experienced Professionals

Starting Pay / Salary Range

$66,800.00 - $92,700.00 / year