About Us:

Midwest Sprinkler Corporation is located in Louisville, KY and became a division of S.A. Comunale Co., Inc., an EMCOR Company in May 2025.  S.A. Comunale has been an industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 80 employees, including 60 skilled tradesmen, Midwest Sprinkler Corporation can work in virtually every market sector and facility type.

Job Title:   Administrative Assistant - Inspections

The primary function of this role is to provide administrative support to the Louisville Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, data management and customer service. 

 Essential Duties / Responsibilities:

Other duties may be assigned.

Take incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager.   Responsible for billings and accruals for Inspections and Service. Verification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project. Assist in the distribution of inspections and service work to subcontractors. Assist in AHJ reportings, as required. Responsible for mailing, faxing, photocopying, answering phones, and filing as needed. Assist Inspections/Service Coordinator with scheduling manpower for the inspectors, inspector trainees and Service personnel. Attend bi-weekly inspection/service meetings and take notes. Run errands as needed. Assist Inspections/Service Coordinator with the maintenance of licensing and certifications for assigned personnel for the Inspections/Service Department. Assist Branch Manager in any issues or corrections needed by the Corporate Branch for the Service/Inspections Department. Assist with customer requests for Service/Inspections Department. Update daily/weekly/monthly task calendar for Inspections/Service Department. Submit and code Credit card receipts and statements for the Service/Inspections Department. Assist in processing of contracts/subcontracts and new fire alarm/extinguishers/monitoring contracts for the Inspections/Service Department. Future integration of fire alarm and fire extinguishers to require reporting/orders, etc. Review daily Service/Inspection accounts and assist Inspections/Service Coordinator with account updates as needed, i.e.; Address/Payment/Credit Information, etc.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED is required. 3+ years of administrative experience is required. Previous construction industry experience is a plus. Strong experience in Microsoft Excel is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.