Summary: Seeking an Administrative Assistant III with expertise in Excel and Smartsheet for project coordination and administrative tasks.

High school diploma or equivalent required

Minimum 2 years of related experience preferred

Certification in assigned area preferred

Proficiency in Excel and Smartsheet necessary

Flexibility to handle both administrative and project tasks

Responsibilities:

Perform general administrative duties including photocopying, coordinating meetings, typing, faxing, ordering supplies, arranging travel, and preparing/sorting mail

Serve as a point of contact within the organization for customers

Answer questions related to established policies and procedures

Coordinate projects/assignments independently using internal/external resources

Assemble/distribute materials; compile/track data; verify data accuracy

Make decisions within guidelines on planning, organizing, and scheduling work

Create/type routine documents ensuring grammatical/spelling accuracy

Manage confidential information appropriately

Review reimbursement documentation; submit vendor requests; follow up on missing information

Research payment status; generate/send out COS as needed

Provide specialist support and coverage when necessary

Coordinate banner orders, trip kits, course supplies

Manage central inbox; process HCP COS forms/reimbursement requests timely

Support local program requests including MRF creation in GMM and engagement creation in ENGAGE

Update SmartSheet ensuring program checklists are complete

Pay Details: $20.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance ActLos Angeles City Fair Chance OrdinanceLos Angeles County Fair Chance Ordinance for EmployersSan Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.