ADMINISTRATIVE ASSISTANT III Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5048604) Apply  ADMINISTRATIVE ASSISTANT III Salary $24.28 - $26.68 Hourly Location Denver Metro, CO Job Type Full Time Job Number 00643-AdminAsstIII-SEL-0825 Department Department of Education Division Student Learning Opening Date 08/20/2025 Closing Date 8/27/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.*** FLSA Status Non-Exempt; position is eligible for overtime compensation. Department Contact Information Recruitment@cde.state.co.us Salary Note Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information This position is only open to current Residents of Colorado. Incumbent will be required to complete work for CDE within Colorado. Colorado Department of Education – What We Do The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute. As the administrative arm of the State Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data. CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance. CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. Why Work For CDE The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice! The following is a summary of the benefits we offer: + Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment. + Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible. + Employer paid short-term disability and life insurance + Up to 160 hours of Paid Family Medical Leave (PFML) + 11 paid holidays per year + Competitive vacation and sick leave accruals + Retirement through the Public Employees Retirement Association (PERA)www.copera.org + Employer paid RTD Eco Pass (certain restrictions may apply) + Paid professional development opportunities A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis. Description of Job Work Environment: This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs) + Office hours are typically Mon-Fri, 8 am-5 pm + Extended hours during the evening or the weekend may be required by business needs + 10% Travel required within Denver Metro/Downtown for Meetings/Training + Required to report to the work location per business needs + Essential Functions (ADAAA) + MEDIUM/Office-Work Site Environment: + Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time + May be required to exert up to 10 lbs. of force constantly, and/or up to 20 lbs. of force frequently, and/or up to 50 lbs. of force occasionally to move objects(If lifting boxes, documents, mail, or packages of 10 lbs or more) + Required lifting, bending, stooping, pushing, walking, squatting, climbing, etc. + May Require exposure to inclement weather, extreme temperatures, high elevations, noise, etc. + DL Required: Required to safely operate a motor vehicle (OR State of Colorado Fleet motor vehicle/Colorado DL required) to complete travel requirements. Position Summary: This position exists to handle the administrative duties and responsibilities for the Office of Facility Schools in the Exceptional Student Services Unit. Broad duties include general office and program support for ECEA and IDEA federal grant funds administration within the office and unit. These office supports include organizing events, purchasing, and accounting duties including budgeting/accounting and all contracts, data entry and retrieval, internal and external communication, and file tracking and management. This program support provides assistance that supports services, including technical assistance, supporting newly hired staff, professional development, and training, supporting the Facility Schools Board, Special Education directors, coordinators, and teachers, as well as supporting capacity building activities to improve the delivery of services by Facility Schools. DUTIES: - Completes all appropriate CDE forms to ensure timelines are met for staff requesting various arrangements to be made including forms for approval and reimbursement for in-state travel, out-of-state travel, and non-CDE employee reimbursements. - Organizes and prepares internal and external meetings (in-person, hybrid, and virtual) including arranging and securing meeting spaces, managing and tracking registration, and completing Official Function forms, MOUs, contracts, and Purchase Orders and Purchase Requisitions as necessary. - Prepares agendas, programs, and other meeting materials that will be used by attendees. - Arranges meeting room setup, meals, any virtual meeting links and/or meeting spaces, and equipment for events including Special Education Directors meetings and Facility Schools Board meetings. - Assists with program application, Special Education monitoring, and technical assistance support activities such as preparing authorizations and processing approval applications for potential new facility schools. - Maintains program budget, and other files for consultant staff for all Special Education related events, contracts, and training. - Orders materials and supplies for consultant staff for Special Education related professional development, technical assistance, meetings, training, and professional development. - Assists with estimating and record keeping for all budget expenses for federal funding including IDEA/ECEA Special Education funding. - Assist with conference planning, registration, conference operations during the conference, and other duties as assigned. - Serves as the primary contact for the Facility Schools Board and Special Education Directors. - Serves as the secretary for the Facility Schools Board, which includes duties such as taking and editing meeting minutes, scheduling meetings, and sending calendar invitations, related materials, and all communications. - Assists with processes in securing new Facility Schools Board members by advertising vacant Facility Schools Board member seats, setting up interviews with the Facility Schools Board members and potential candidates, preparing paperwork for the State Board of Education's approval of the recommendations from the Facility Schools Board. - Maintains a team purchasing card which includes making purchases, reconciling expenses, accounting and updating budgets, and meeting purchasing allocation deadlines. - Collaborates with consultants and supervisors to complete paperwork for the annual renewal of contracts following the states procurement rules and Exceptional Student Services Unit's protocols. - Ensuring contract invoices are processed on time, according to procurement rules, and overseen via the established unit processes for invoices. - Assists other offices and program consultants with administrative program supports as time permits. - Maintains office calendar, contributes to unit calendar, and keeps floor calendars updated. - Creates, establishes, and updates timelines and corresponding documents with the Colorado Department of Human Services (CDHS), Division of Youth Services (DYS), school districts, Special Education Directors, and Board of Cooperative Services (BOCES), and Child Welfare Liaisons (CWEL's.) - Participates in all department, division, unit, and team meetings including the quarterly departmental meetings, ESSU Cross Team Support meetings, and Administrative Support Network meetings. - Supports communication efforts by responding to or routing incoming email and phone requests, maintaining listservs, email lists, and Facility Schools email. - Submits content for CDE's The Scoop, the ESSU Newsletter, and Facility Schools Newsletter. - Providing Facility School updates to the ESSU web content coordinator for the Office of Special Education. - Ensuring the OFS web page is up to date, monitors web page for public comment for the FS Board meeting, ensuring all dates, links, agendas, and minutes for FS Board and Workgroup are accurate and posted according to requirements. - Compiling and distributing meeting notes, internal and external communication of information, and responsible for monitoring and responding to all communication from the facility schools general email, and/or redirecting to the correct OFS team member. - Primary contact and responsibility for meeting all new accessibility requirements for The Office of Facility Schools. - Responsible for final review of all outgoing documents, PowerPoints, presentations, etc. for meeting accessibility requirements. - Provides support for project and task management for all Special Education related events, procuring professional development opportunities and trainings as requested. - Documents and maintains team knowledge, including creating procedural documentation of fiscal, purchasing, and accounting paperwork and required procedures. - Create surveys for all team members and the field as needed. - Create and distribute monthly newsletter. - Assists with the annual Kaleidoscope conference by completing and routing all related paperwork, working with purchasing, and accounting to ensure timelines are met and vendors are paid in a timely manner. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights MINIMUM QUALIFICATIONS: Experience Only: + Three (3) years of administrative experience related to the work assigned to this position must include: + minimum 1 year of experience as an Office Manager + minimum of 2 years administrative support in an office environment that includes Office Suite/scheduling/board and meeting minutes and similar + prior experience planning events/conferences + prior experience accounts payable/reimbursements/invoicing QUALIFICATIONS AND CONDITIONS: Qualifications for Success in the Position: + Strong written and verbal communication skills. + Strong attention to detail (proofing work, spelling, grammar, formatting, etc.). + Demonstrated ability to effectively balance quality of work and productivity expectations + Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units) + Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines + Demonstrated ability to take initiative and exhibit a proactive approach to work + Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized + Demonstrated ability to work independently, as well as, on a team Preferred Qualifications (Preferred/Not Required): + Previous College experience + Graphic design experience + Prior State experience Conditions of Employment (Required): + Must be willing and able to submit to the pre-screening process and pass a background check. + Ability and willingness to independently determine, obtain means, and complete required travel (percentage 10%) + Work extended schedule per business needs + Report to work location per business needs + Valid Driver's License Required: Required to safely operate a motor vehicle to complete travel requirements. Supplemental Information Complete Applications must include : + Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) . + Resume: Required - Attach to application **Failure to submit a complete applicationas defined above by the announcement close will result in your application being removed from consideration.** ** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email. Appeal Rights: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application? + Yes + No 02 Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application. + Yes + No 03 In an effort to encourage equity and diversity and meet legal requirements in hiring, items with personally identifiable information will not be released to Hiring Managers until the interview stage. Application work history must demonstrate that you meet minimum qualifications and detail any experience relevant to the position. Please indicate your understanding of this requirement. 04 Minimum QualificationsYour application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that the information in your application describes experience, knowledge, skills, and abilities to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if the information isn't detailed in your application. *Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated: 30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.) * 05 The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency? 06 If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. If you indicated that you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A". 07 Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A". 08 If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application? + N/A - I am not a veteran. + Yes - I attached a copy of my DD-214 to this application. + No - I am a veteran, but I do not qualify for veterans' preference. 09 This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement. 10 The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement? + Yes. + Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application. 11 If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it. + Yes + No Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email