Administrative Assistant II - CCA Financial Aid Department Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5029460) Apply  Administrative Assistant II - CCA Financial Aid Department Salary $3,321.00 - $3,985.00 Monthly Location Aurora, CO Job Type Full Time Job Number GJC-000103 08/25 Department Community College of Aurora Opening Date 08/11/2025 Closing Date 8/19/2025 4:00 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address Community College of Aurora, 16000 E. CentreTech Parkway, Aurora, CO 80011 FLSA Status Non-Exempt; position is eligible for overtime compensation. Department Contact Information Zach King, zach.king@ccaurora.edu, (303) 361-7851 Salary Note Although the full salary range for this position is provided, appointments are typically made at or near the range minimum. Hiring Pay Rate The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $3,321.00 per month, depending upon internal equity, experience, education, and training. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information GJC-000103 08/25; Financial Aid Office Community College of Aurora is a vibrant, growing, diverse, urban community college committed to student engagement, innovative teaching, and a global, multicultural perspective on learning. The college has built a reputation of excellence by cultivating a "family" culture that values students, faculty, and staff. Why work for Community College of Aurora? In addition to rewarding and meaningful work, we offer the following benefits (https://www.colorado.gov/pacific/dhr/benefits) : + Medical and dental health plans (https://www.colorado.gov/pacific/dhr/benefits) + Retirement savings throughColorado PERA (https://www.copera.org/) + Employer supplementedHealth Savings Account (https://www.colorado.gov/pacific/dhr/hsa) + Paid life insurance + Short- and long-term disability coverage + 10 paid holidays per year plus vacation and sick leave + BenefitHub (https://stateofcolorado.benefithub.com/) state employee discount program + CafeWell (https://www.cafewell.com/?code=colorado) employee wellness program + Many positions are eligible for alternate work arrangements that may include flexible schedules and/or working remotely + Opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition assistance program Note: Work hours for this position will be from 8:00 a.m. to 5:00 p.m. Monday through Friday. EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail. Description of Job Serves as the main point of contact at the CentreTech Campus for serving students at the front counter. Oversees the coordination of the Financial Aid Office front coverage by creating schedule to manage coverage. In addition, answer incoming Financial Aid Office emails, and provide both general and specific financial aid information to current and prospective students, and their families. Also, via staff specific telephone and email; clarifying financial aid policies and procedures and accessing computer information on the student file. Interviews, hires, trains, and supervises student employee staff for the Financial Aid Office. Obtains student employee class schedule and work schedule to determine coverage & availability to create master schedule to ensure proper coverage for the Financial Aid front desk. Trains student employees so that student employees are confident and comfortable in understanding financial aid regulations & policies to review student files to assist students and prospective students who come in or email the Financial Aid Office. Assists the Director and/or Assistant Director with special projects and performs other duties as assigned. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: G3A3XXADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw) MINIMUM QUALIFICATIONS: Experience Only: Two (2) years of general office or clerical experience, including at least six (6) months of experience serving in a work leader or supervisory capacity, which may include assigning tasks, providing guidance or training to staff, or overseeing workflow. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated. OR Education and Experience: College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. A copy of your transcript verifying the required credits must be received by application deadline in order to be considered if using substitution. Please redact age-related information on your transcript. Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide CCA Office of Human Resources with an official disposition of the charges. Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: experience involving a wide range of clerical responsibilities. Demonstrated knowledge of the financial aid award process. Working knowledge of Banner or related student information system. Strong organizational skills. Knowledge of the Federal Family Educational Rights and Privacy Act of 1974 (FERPA). High level of speed and accuracy regarding data entry. Excellent interpersonal skills; attention to detail (ability to check for typographical, grammatical and spelling errors, etc.); ability to multitask; excellent communication skills in person and on the telephone; excellent written communication skills. Proficiency in Microsoft Office programs. Knowledge in extracting information from Excel spreadsheets. Ability to deal with a diverse population with discretion and tact. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules . Supplemental Information This posting may be used to fill one or more similar positions in the future. Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. CCA recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool. Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. Equal Opportunity Employer: The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. Americans with Disabilities Act (ADA) Accommodations: As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231. Pregnant Worker’s Fairness Act: The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Erica Hines, erica.hines@ccaurora.edu , (303) 340-7231. Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less. The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at http://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 Are you a current resident of the State of Colorado who can provide proof of Colorado residency? + Yes + No 02 Are you willing to submit to a pre-employment background check as a condition of hire? + Yes + No 03 Please describe your experience using Banner, Microsoft Office applications (such as Outlook, Word, and Excel), and any other software applications relevant to this position. Include the types of tasks you performed with each system and your level of proficiency. 04 Please describe your experience providing administrative support. Include the type of environment you worked in and the kinds of responsibilities you performed on a regular basis. 05 Please describe your experience serving in a work leader or supervisory role. Include the length of time, the number of individuals you led or supported, the types of tasks you assigned or oversaw, and any training or guidance you provided. Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email