Overview

The administrative assistant II (AAII) will serve as a confidential assistant, provideadministrative and clerical support to the associate dean and faculty as necessary. The AAIIperforms duties requiring a high degree of knowledge of the department and university,including considerable computer knowledge and typing skills are required. The AAIImaintains the department’s records and files serves as initial contact and responds toinquiries and requests from students, faculty, staff and external concerns; liaises withmultiple departments and vendors as needed; supports students and student organizations; and reviews and analyzes data concerning unit activities, prepares reports, and compiles data.

At Salem State University, we prioritize your professional growth and are dedicated to fostering a supportive and inclusive workplace. Just as we are committed to student success, we are equally devoted to the well-being of our employees. As a community that values diversity and civic engagement, we celebrate the unique identities of our staff and faculty, empowering them to thrive and make a meaningful impact. Join us at an emerging Hispanic and minority-serving institution where your contributions will be valued, and you’ll help shape a socially just world.

DO NOT APPLY ON MASSCAREERS.

Applications submitted on MassCareers will not be considered.

Overview

The administrative assistant II (AAII) will serve as a confidential assistant, provideadministrative and clerical support to the associate dean and faculty as necessary. The AAIIperforms duties requiring a high degree of knowledge of the department and university,including considerable computer knowledge and typing skills are required. The AAIImaintains the department’s records and files serves as initial contact and responds toinquiries and requests from students, faculty, staff and external concerns; liaises withmultiple departments and vendors as needed; supports students and student organizations; and reviews and analyzes data concerning unit activities, prepares reports, and compiles data.

At Salem State University, we prioritize your professional growth and are dedicated to fostering a supportive and inclusive workplace. Just as we are committed to student success, we are equally devoted to the well-being of our employees. As a community that values diversity and civic engagement, we celebrate the unique identities of our staff and faculty, empowering them to thrive and make a meaningful impact. Join us at an emerging Hispanic and minority-serving institution where your contributions will be valued, and you’ll help shape a socially just world.

DO NOT APPLY ON MASSCAREERS.

Applications submitted on MassCareers will not be considered.

Required Qualifications

Applicants must have at least (A) three years of full-time, or equivalent part-time,experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, worksimplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Preferred Qualifications

Budget management experience in a higher education environmentPrevious supervisory experienceAbility to communicate effectively orally and in writingAbility to maintain accurate recordsProficiency using the Microsoft Office suiteFamiliarity with PeopleSoftAbility to establish rapport and maintain harmonious working relationships with persons form varied ethnic, cultural and/or economic backgroundsAbility to speak Portuguese or Spanish

Working Location

This is an onsitepositionin Salem, MA with on-campus, in-person responsibilities.

Application Instructions

DO NOT APPLY ON MASSCAREERS. Applications submitted on MassCareers will not be considered.

Please apply online at the Salem State Career page. Resume and cover letter are not required, but are appreciated.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

ADA Statement

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. Foraccommodation information or requests please emaileo-hr@salemstate.edu.

Recruitment Agencies

Salem State University does not partner with or accept candidates from outside staffing agencies. All hiring is managed directly by our internal Talent Acquisition team.

Required Qualifications

Applicants must have at least (A) three years of full-time, or equivalent part-time,experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, worksimplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.

Preferred Qualifications

Budget management experience in a higher education environmentPrevious supervisory experienceAbility to communicate effectively orally and in writingAbility to maintain accurate recordsProficiency using the Microsoft Office suiteFamiliarity with PeopleSoftAbility to establish rapport and maintain harmonious working relationships with persons form varied ethnic, cultural and/or economic backgroundsAbility to speak Portuguese or Spanish

Working Location

This is an onsitepositionin Salem, MA with on-campus, in-person responsibilities.

Application Instructions

DO NOT APPLY ON MASSCAREERS. Applications submitted on MassCareers will not be considered.

Please apply online at the Salem State Career page. Resume and cover letter are not required, but are appreciated.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

ADA Statement

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. Foraccommodation information or requests please emaileo-hr@salemstate.edu.

Recruitment Agencies

Salem State University does not partner with or accept candidates from outside staffing agencies. All hiring is managed directly by our internal Talent Acquisition team.