Country Ghana City ACCRA Workplace location ACCRA-LIBERIA RD(GHA) Employer company TOTALENERGIES MARKETING GHANA PLC Domain Secretarial/Administrative Support Type of contract Regular position Experience Minimum 3 years Context & Environment

The work force of TEMG is categorized into two groups; the Unionized and Non-unionized. The Unionized staff are represented by a local union (GTPCWU) with an affiliation with the T.U.C and the mainstay of the Union–Management relationship is the Collective  Agreement (CA). There is a generally harmonious industrial environment, albeit with a few disagreements on pertinent issues from time to time. The Non-unionized staff are covered by a Management Terms and Condition of Service.

Activities Abide by all Twelve Golden Rules concerning safety.General Secretarial duties for the HRDScreening and receiving calls for and on behalf of the Human Resource Manager and the Department.Maintenance of an efficient filing, the staff records room and mailing system in the Department.Maintenance of electronic the filing system.Dispatching & tracking the Departments correspondences to the various departments within and outside of the CompanyArranging and organizing appointments for meetings, interviews, visitors for the department.Managing Immigration processes & documentation for new expatriates, families and Young Graduates Monitoring validity of work/residence permits and ensure their timely renewalsResidential & stay Management of Foreign Young Graduates while in GhanaLiaising with the Treasury Division of the Finance Department to ensure that all payments due to third parties and staff are promptly paid.Organizing departmental meetings in consultation with the Human Resource Manager. Communicating recruitment related matters and coordinating induction programs for new recruits.Ensuring confidentiality of HR information.Reservation of hotels for company visitors, company training programs, staff from Area Offices, etc and prepare appropriate internal reports on same.Assisting ERM with Coordinating Total (Gh) Health Plan in conjunction with the head office appointed insurance broker.Reliever for Employee Relations Manager and Managing Director’s PA in their  absence.Assistant Inventory Stores Officer Assistant secretary for Crisis Management CommitteeAssist in catering for staff training and staff forum.Ensure the smooth and efficient running of the department.Perform all other lawful and reasonable tasks that the Human Resource Manager will delegate to the job holder from time to time.Ensure that all relevant documents in the HRD are scanned and forwarded to the archiving unit to upload in DextoResponsible for retrieving all archived documents for the HRD (staff, ex-staff, etc..) Candidate Profile A good first degree (minimum Second Class) in a humanities-related field.Strong English proficiencyProfessional experience in providing secretarial supportDemonstrated capacity to maintain confidentiality of sensitive informationAt least three years of relevant post-qualification experience in a comparable role are required.Proficiency in computer usage is required. Additional Information TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.