Solvay is all about chemistry. We’re not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet’s beauty for the generations to come.

 

About the role

 

Our Lisbon Site Administration team, composed of 2 people, is integrated in the Administration department and focuses on providing administrative support to ensure efficient operations in collaboration with the leaders in your scope.

As an Administrative Assistant, you will be in charge of on-site assistance in terms of meeting organisation and administrative support, perform various duties while receiving a minimum of detailed supervision and guidance, while maintaining a close and highly responsive relationship to the day-to-day work activities of your site. You will be accountable for:

External and Internal events and visits support Answers phone calls, schedules meetings and supports visitors exhibiting polite and professional communication via phone, e-mail, and mail Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, workshops, and/or lunches including hotel reservations, scheduling of facilities, menu selections, and preparations of agendas and programs. Submission of expenses and management of Purchase Orders (PO's) and invoice payment on SRM7/EZ BUY SAP and follow up Management of catering, travels, hotels, transport

We offer a permanent contract based on hybrid working mode.

 

About you

 

Relevant education degree or equivalent in Business Administration or related. Relevant work experience of at least 3 years as an administrative assistant.

 

Competencies:

Very good English level spoken and written; additional languages a plus. Strong Microsoft skills; experience with presentation tools, digital calendars, virtual meeting tools. SAP Knowledge is a plus.

 

Behaviors:

Excellent organizational, planning, prioritization skills, and problem solving. High attention to detail. Professionalism, discretion, and integrity. Proactive, adaptable, and able to anticipate needs. Ability to maintain confidentiality and deal with sensitive information.

 

About the pay

 

Attractive and equitable pay for all: compensation is determined within a range to foster your development in the role. The base pay expected for this role is € 24,000 - € 28,000 per year in Portugal.

Your salary may ultimately be higher or lower based on your skills and experience. Additionally, we provide a competitive total rewards package that includes a bonus and/or other incentives.

 

Benefits:

Solvay Cares program: minimum of 16 weeks of parenting leave for all employees and package with healthcare, disability and life insurance coverage. Prioritization of well-being: work-life balance promotion, flexible approach to work part-time or hybrid work arrangements (depending on the type of job), employee assistance program with access to physical and psychological support. Professional development: prioritization of internal talents for career progression, access to a training platform, opportunities to join Employee Resource Groups (ERG) for experience sharing and mentorship and free language courses.

 

About us

Solvay, a pioneering chemical company with a legacy rooted in founder Ernest Solvay's pivotal innovations in the soda ash process, is dedicated to delivering essential solutions globally through its workforce of over 9,000 employees. Since 1863, Solvay harnesses the power of chemistry to create innovative, sustainable solutions that answer the world’s most essential needs such as purifying the air we breathe and the water we drink, preserving our food supplies, protecting our health and well-being, creating eco-friendly clothing, making the tires of our cars more sustainable and cleaning and protecting our homes.

We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.

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