Position Title: Project Coordinator or Admin Assistant Position Objective

The Project Coordinator provides administrative and coordination support to the APF Tie-In site team. The position reports to the Site Manager and liaises across all sub-teams within the project including Facilities, Pipeline, HSS, Quality, and Development.

Position Accountabilities Coordination of travel and visas (tracking expiry dates, booking travel, providing updates, liaising with Brisbane and POM counterparts). Submission of travel requests (International Travel Requests, DaWinci, etc.). Manage Team Tracker for site team to record personnel locations and leave, including visitors and vendor representatives. Manage site team distribution lists. Assist with setting up meetings, reserving rooms, resolving calendar conflicts. Coordinate desk allocations and interface with building management and Facilities Leads. Coordinate camp room requirements and allocations with Operations support team. Expense reports and corporate card reconciliations. Ordering PPE. Raise Purchase Requisitions and process invoices as needed. Support onboarding of new personnel (arrange Santos user IDs, computers, IT equipment). Order and track mobile phones and communication plans for site team members. Support site-based document control and correspondence. Coordinate and support team events. Professional Experience Prior experience as an Administrative Assistant or Project Coordinator desirable. Technical Competencies Broad-based IT and systems knowledge. Analytical/technical skills with practical problem-solving approach. Highly effective communication skills. Qualifications Technical qualification in Administrative or Document Control-related discipline considered desirable.