Job Posting: Administrative CoordinatorJob Summary

We are seeking a detail-oriented and proactive Administrative Coordinator to join our team. This role is essential in supporting operational efficiency through accurate documentation, customer communication, and financial processing. The ideal candidate will have strong organizational skills, a collaborative mindset, and a commitment to maintaining compliance and confidentiality.

Key ResponsibilitiesCreate and reconcile work orders with precision and timelinessGenerate and process invoices in accordance with company proceduresCommunicate professionally with customers, employees, and managersMaintain accurate records and ensure compliance with SOX control activitiesPerform administrative duties under moderate to limited supervisionCompose, prepare, review, and process documents requiring independent judgmentUtilize Microsoft Outlook, Excel, Word, PowerPoint, and other department-specific systemsMaintain confidentiality of sensitive company data and mattersCollaborate effectively within the department and across inter-departmental teamsRecommend procedural improvements to enhance customer service and operational efficiencyApply problem-solving skills and initiative to resolve administrative challengesBasic QualificationsHigh school diploma or GEDMinimum of 3 years of administrative experienceProficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)Experience with timekeeping and financial systems preferredStrong verbal and written communication skillsExcellent organizational, analytical, and problem-solving abilitiesAdditional Skills and AttributesCustomer-focused mindset with the ability to anticipate needsAbility to work independently and manage multiple prioritiesStrong interpersonal skills and team collaborationAttention to detail and commitment to accuracy

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Roanoke,VA.

Application Deadline

This position is anticipated to close on Oct 17, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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