Posting Details

VEVRRA Federal Contractor – Priority referral protected veterans requested.

Position Information

Requisition Number 2025051P Position Title Administrative Assistant - Blinn College Foundation Salary Range $33,280yr + experience DBM Rating B21 Job Type Full Time Job Category Professional/Staff Anticipated Start Date 10/15/2025 Campus Brenham Application Deadline Extended Open Deadline FLSA Non-Exempt Security Sensitive? Yes Work Hours M - F 8:00 am - 5:00 pm Position Summary Information

Objective To provide a variety of efficient services to the Blinn College Foundation. Oversee the day to day operations of the Foundation office which includes mail, database upkeep, deposits entry and reconciliation of money, communication with donors, and help with events and coordination of board members communication and meetings and foundation events. Required Quals Summary High School Diploma or GED. 3-5 years administrative support experience. Practical and working knowledge of Word, Excel, Outlook; excellent verbal and written communication skills; maintain confidentiality Special Notes To Applicants This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverage’s can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.state.tx.us/New-Employee/Insurance/. Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, thanksgiving and Christmas break (approx. 25 days per year) Quick Link https://employment.blinn.edu/postings/12582 Position Details Principal Accountabilities

Principal Accountabilities Receive and screen incoming visitors and calls – by providing information and answering questions/requests from visitors, faculty, staff, and students – directing each to appropriate resources, as needed. Principal Accountabilities Assist with planning, coordinating and setup of professional meetings, conferences, luncheons, departmental events – by organizing events, preparing RSVPs, seating charts, setting up travel arrangements, etc.

Principal Accountabilities Maintain current and accurate database management of assigned software systems. Enters donations into software. Maintain accurate donor records and files. Update check ledger with donations, date and thank you letter. Update donor spreadsheet. Reconcile spreadsheet to Banner. Update pledge spreadsheet.

Principal Accountabilities Prepare Deposits in a timely manner. Prepare journal entry of deposits (making sure all Fund codes are correct). Prepare journal entries. Reconcile monthly reports and bank statements.

Principal Accountabilities Update endowed scholarship spreadsheet with new scholarships and donor address changes. Process letters to donors and thank you letters from students. Look up information to answer any donor questions. Answer student questions on how to apply for scholarships. Process end-of-year information letters to donors regarding their scholarship value and amount of scholarship funded. Prepare for end of year audit.

Principal Accountabilities Monitor budget, inventory and purchasing – by checking budget categories and preparing purchase requisitions, expense forms, budget transfers, reports, and supplies

Principal Accountabilities Coordinate the calendars, as requested, of the Director –by entering events, checking availability, and sending calendar invites.

Principal Accountabilities Ensure that printers, copiers, and other office equipment is “user ready” – by stocking and replenishing paper, print cartridges, etc. as needed. Coordinate and maintain supplies for office, beverages, catering, and coffee for office.

Principal Accountabilities Maintain and track office workflow – by establishing effective office procedures and processes.

Principal Accountabilities Attend, take minutes, and distribute for review. Prepare foundation board meeting packets. Principal Accountabilities Establish and maintain strong working relationship with internal and external partners. Principal Accountabilities Effectively communicate and monitor incoming and outgoing emails.

Principal Accountabilities Monitor office operating practices and procedures – by reviewing operating practices and procedures and determining whether improvements can be made in areas such as workflow, reporting procedures, or expenditures – and report findings to the Director.

Principal Accountabilities Performs other duties as assigned. Minimum Qualifications

Minimum Qualifications 1. High school diploma or GED.
2. Three to five years of progressive administrative support experience in an office environment performing similar essential duties.
3. Current driver’s license.
4. Proficient in Microsoft Office Suite.
5. Experience in accounting with journal entry experience. Minimum Competencies

Minimum Competencies The ability to:
1. Effectively communicate with supervisors, peers, and subordinates – by telephone, in written format (letters/memos/emails), and in person.
2. Perform administrative activities as detailed in the principal accountabilities with a high degree of accuracy and attention to detail.
3. Interact with computers and essential software to create documents, spreadsheets, databases, PowerPoint presentations, etc. at a mastery level.
4. Observe, receive, process, and otherwise collect information from all relevant sources – and to disseminate in an organized and effective manner.
5. Establish and maintain effective and constructive interpersonal relationships with both internal and external stakeholders.
6. Organize, plan, and prioritize multiple work projects – by setting goals and timelines – with limited supervision and with a high degree of accuracy.
7. Think creatively – and thus develop, design, or create new applications, ideas, relationships, systems, or resources – thereby improving the efficiency and effectiveness of the Academic Affairs area.
8. Keep up-to-date on both essential and advanced technical skills – and to apply new knowledge to job tasks.
9. Meet all deadlines in an effective and efficient manner.
10. Ability to assist internal and external partners in a friendly manner.
11. Able to copy and file documents as
necessary.
12. Knowledge of campus schedules, classrooms, labs, faculty and staff, strong organizational skills.
13. Strong written and verbal communication skills.
14. Friendly customer service Preferred Qualifications

Preferred Qualifications 1. Associate or Bachelor’s degree.
2. Eight years of experience in an office environment performing similar essential duties.
3. Experience with MyBlinn, Banner, Insite, and Discover software. Preferred Competencies

Preferred Competencies 1. Knowledge of purchase requisitions, Blinn College’s website, and ability to complete travel requests.
2. Microsoft certifications in related software areas. Working Conditions

Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No If 'Yes', please explain Physical and Mental Requirements

Physical and Mental Requirements: Light lifting, under 15 lbs., Light carrying, under 15 lbs., Walking, Standing, Sitting, Operating office equipment, Seeing, Identifying colors, Depth perception, Hearing (with aid), Hearing (without aid), Writing, Counting, Reading, Telling time Custom Text One Environmental Requirements

Environmental Requirements: Travel by car (enter percentage of time in below field), Working closely with other, Working alone Custom Text Two 5% Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or GED? Yes No * Please indicate your highest degree level. Associate Degree Bachelor Degree Master Degree Doctorate Degree Other Degree * How many years of work related experience do you have? None less than 1 year 1 - 2 years 3 - 4 years 5 + years * Please discuss your administrative assistant experience over the past five years.

(Open Ended Question)

* Describe your experience with handling confidential information.

(Open Ended Question)

* Describe your experience planning, coordinating and setting up meetings and events. Please be specific.

(Open Ended Question)

* Please describe your computer skills, including your abilities with Microsoft Word, Excel, and Outlook.

(Open Ended Question)

* Do you have experience reconciling accounts? If, YES, please explain your experience?

(Open Ended Question)

* Describe a situation when you were able to strengthen a relationship by communicating effectively. What made your communication effective?

(Open Ended Question)

* Have the jobs you held in the past required little attention, moderate attention, or a great deal of attention to detail? Give me an example of a situation that illustrates this requirement.

(Open Ended Question)

* Relate a specific instance when you found it necessary to be precise in order to complete the job.

(Open Ended Question)

* How did you hear about this employment opportunity? Advertisement (specify in next question below) Blinn Website Blinn Employee Internet Site (specify in next question below) Indeed Higher Ed Jobs HERC - Higher Education Recruitment Consortium TACC - Texas Association of Community Colleges Other (specify in next question below) * If in the previous question you selected "Advertisement", "Internet Site", or "Other", please specify how you heard about this employment opportunity.

(Open Ended Question)

* To be eligible for employment in the U.S. and at Blinn College, will you now or in the future require Blinn College to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status. Yes, I will now or in the future need H-1B visa sponsorship No, I will not need sponsorship now or in the future for an H-1B visa * Are you employed part-time or full time in an overtime eligible position at another state agency or institution of higher education? Do you plan to continue your employment if hired at Blinn College? Yes, I am in an overtime eligible position and Yes I plan to continue Yes, I am in an overtime eligible position and No I do not plan to continue No, I am not in an overtime eligible position and Yes I plan to continue No, I am not in an overtime eligible position and No I do not plan to continue I am not employed by another state agency or institution of higher education * Please choose all that apply below. If you answer yes to any, please upload a copy of your DD214 or DD1300 in the optional documents section. For definition of claiming military employment preference please see the following website:http://www.statutes.legis.state.tx.us/Docs/GV/pdf/GV.657.pdf) Yes, I am a veteran, including a veteran with a disability. Yes, I am a veteran's spouse who has not remarried. Yes, I am the spouse of a member of the United States Armed Forces or Texas National Guard serving on active duty. Yes, I am an orphan of a veteran who was killed while on active duty. Yes, I am a veteran who received a dishonorable discharge from the military because I refused the COVID vaccine. Yes, I am claiming military employment preference. No, to all the above. * This position is on campus, are you able to fulfil the job requirements in person? Yes No Applicant Documents Required Documents Resume Cover Letter Optional Documents Other Document 1 Unofficial Undergraduate Transcript DD214 (required for Veteran's or Veteran's preference) DD1300 (required for orphan's or surviving spouse)