Are you personable, helpful, self-motivated, comfortable engaging with all levels of staff, and who thrives in a dynamic, varied workday?

If yes, we have the opportunity for you!   TMHCC - D&O Group, in Farmington, CT, has a unique opening consisting of administrative tasks and back office support.

Key Responsibilities:

Administrative Assistant Responsibilities:
Relying on standardized instructions and pre-established guidelines, the Submissions and Policy Issuance Administrative position is responsible for accomplishing the following as guided by others.

Within 90 days, with hands on training, enter submissions data received;Enters new and renewal submission information into our database (submission clearing).Approximately 25-50 submissions per day with a less than 10% error ratio.Assess error trends for your individual performance and work on ways to improve.Identify correct contacts for premium finance notices and distribute efficiently.Build skills knowledge: add additional tasks, such as closing open submission files, premium finance notices processing and additional reports as needed.Filing and file maintenance, as needed.Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.Answers questions about organization and provides callers with address, directions, and other information.Miscellaneous assignments as directed by supervisor.

Office Coordinator Responsibilities:

Relying on limited experience and knowledge, this role is responsible for accomplishing the following assignments. These assignments can be varied in nature and some are typically non-routine.

Coordinate office maintenance including notifying building services when issues arise, directing repair personnel, and maintaining adequate kitchen and janitorial supplies.Manage the acquisition, repair and general maintenance of office equipment such as postage meters, telephone systems, copiers, scanners, etc. Coordinate with IT department when appropriate.Purchase all necessary office supplies to assist company productivity.Coordinate emergency preparedness for office including disaster recovery and participation in business continuity planning.Maintain the upkeep of all office machinery (i.e., fax machines, photo copiers, etc.) to include adding ink, water, tape, and postage.Make arrangements for in-house meetings including securing meeting rooms, arranging catering, etc.Perform other clerical duties as needed, such as data entry, filing, photocopying, scanning, and collating.Performs other duties as assigned.

The above is a description of the ordinary duties of the position.  It should be expected that from time to time, other duties, both related and unrelated to the above may be assigned and therefore required.

Experience & Education

A high school diploma or the equivalent education and/or experience requiredTwo years of relevant professional experience in an office setting is recommended

If your experience matches these requirements, please apply.

The Tokio Marine HCC Group of Companies offer a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking an energetic and confident individual to join our team of professionals. The Tokio Marine HCC Group of Companies are equal-opportunity employers. Please visit www.tmhcc.com for more information about our companies.

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