Overview

Aston Carter is partnering with a client seeking a detail-oriented Administrative Assistant for a 3–6 month contract. This role supports the Rebates Department and offers the potential for extension or conversion to a permanent position.

This is an excellent opportunity for someone who thrives in a fast-paced, high-volume environment and enjoys working with financial documentation, data, and reporting.

Key ResponsibilitiesOrganize, scan, and maintain financial documents and payment records with accuracyEnsure digital and physical filing systems are structured, up-to-date, and audit-readyPrepare and generate weekly, monthly, and annual reportsSupport reconciliation activities across multiple regions and business unitsCompile payment documentation and prepare materials for leadership review and approvalAssist with month-end and quarter-end close processesPerform data entry and administrative support tasks as requiredRequired Skills & ExperienceProficiency in Microsoft Excel (data entry, reporting, organization)Strong administrative support experienceExperience with invoice processing and financial documentationHigh level of accuracy and attention to detailPreferred Qualifications (Nice to Have)Experience with MS Great Plains (ERP)Post-secondary education in Business Administration or related fieldIndustry experience in wholesale distribution or forestryExperience working within a publicly traded companyProven ability to work in a high-volume, deadline-driven environmentKey CompetenciesStrong organizational and time management skillsAbility to multitask and prioritize effectivelyExcellent attention to detail and accuracyStrong problem-solving skills with the ability to work independently or collaborativelySelf-motivated, proactive, and results-oriented

Job Type & Location

This is a Contract position based out of Burnaby, BC.

Pay and Benefits

The pay range for this position is $20.00 - $26.44/hr.

Workplace Type

This is a fully onsite position in Burnaby,BC.

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\n À propos d'Aston Carter\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

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Ordonnance sur l’égalité des chances de San Francisco:\nConformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

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Utilisation de l’intelligence artificielle (IA):\nNous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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