Job Title: Human Resource Assistant

Job Description

The Human Resource Assistant supports the attendance management team by performing a wide range of administrative and HR-related tasks. This role focuses on accurate document handling, data entry, attendance auditing, and assisting with HR investigations, while working closely with the broader HR team. It is an excellent opportunity for an entry-level HR professional to gain hands-on experience in a structured, supportive environment.

Responsibilities

Perform and provide Human Resource support and administrative tasks such as scanning, filing, data entry, and uploading documents into various computer systems and HR software.Work closely and collaboratively with members of the HR team leadership to support attendance management processes.Support the team with setting up HR investigations from an administrative perspective, including organizing documentation and schedules.Join HR analysts in investigations related to harassment, violence, and unprofessional conduct as experience grows.Gather information and allegations for investigations, guide the development of interview questions, and organize findings in spreadsheets.Audit payroll coding and onsite days, conduct corrective audits, and confirm findings with group leaders.Call and consult with management on how to handle attendance-related situations and recommend appropriate corrective actions.Assist operational teams and shops in understanding and applying attendance-related policies and regulations.Process PFS forms for 5-day letters and initiate the AWOL (Absent Without Leave) process as required.Process PFS forms for written reminder requests related to attendance issues.Audit expired corrective actions on a monthly basis to ensure records remain accurate and current.Audit qualifier exceptions, patterns of absence exceptions, corrective action exceptions, and coding review exceptions.Respond to attendance-related inquiries from employees and leaders in a timely and professional manner.Conduct 5-day attendance audits every week and report findings to the appropriate stakeholders.Process terminations related to team members being AWOL, ensuring documentation and procedures are followed.Assist HR investigators in developing interview questions, compiling data, and preparing closure letters for investigations.Perform Excel-based data analysis to support attendance management programs and reporting needs.

Essential Skills

Previous experience in Human Resources or HR administration.Experience working with HRIS systems.Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables.Proficiency in Microsoft Office, including Outlook and other standard office applications.Strong administrative skills with experience in data entry and document management.Ability to analyze data in Excel to support attendance management and reporting.Customer service skills with the ability to respond professionally to inquiries.Ability to work with confidential HR information with discretion and accuracy.

Additional Skills & Qualifications

Experience with Workday or a similar HRIS platform.Previous experience in attendance management or policy administration.Experience providing administrative support in an HR or corporate environment.Interest in or exposure to HR investigations and performance management processes.This role is well-suited for recent HR graduates seeking entry-level experience in a large, structured organization.Ability to work effectively in a close-knit team and collaborate across multiple locations.

Work Environment

The Human Resource Assistant works as part of the Policy Development and Performance Management (PDPM) team, taking responsibility for attendance management activities across three plants to help streamline processes. The position is based onsite in Cambridge, working 5 days per week for a total of 40 hours. The role operates in a combined office and manufacturing environment, requiring comfort with both corporate office settings and proximity to production areas. The team culture emphasizes collaboration, support, and professional development, with a close-knit department that provides guidance and mentorship. The organization uses HRIS systems, Workday, Microsoft Office, and Excel as core tools, and offers the opportunity to gain experience in a large global company where similar roles have previously transitioned to permanent positions.

Job Type & Location

This is a Contract position based out of Cambridge, ON.

Pay and Benefits

The pay range for this position is $23.61 - $25.00/hr.

Workplace Type

This is a fully onsite position in Cambridge,ON.

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\n À propos d'Aston Carter\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

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Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

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Ordonnance sur l’égalité des chances de San Francisco:\nConformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

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Utilisation de l’intelligence artificielle (IA):\nNous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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