Job Title: Administrative Assistant Job Description The Administrative Assistant will support a busy construction department within a commercial real estate organization by providing essential administrative, accounting, and vendor coordination support across multiple construction projects. This role suits a detail‑oriented professional who enjoys organizing information, managing documentation, and collaborating with project teams in a fast‑paced environment with shifting priorities. Responsibilities + Support project managers and construction leadership with day‑to‑day administrative tasks. + Review project accounting documents, including invoices, purchase orders, and budget updates, to ensure accuracy and completeness. + Assist with tracking project costs, commitments, and financial documentation across multiple projects. + Coordinate with vendors, contractors, and service providers to ensure timely submission of required paperwork and documentation. + Maintain compliance documentation, including insurance certificates, contracts, and safety records, in an organized and up‑to‑date manner. + Prepare, organize, and update project files, logs, and reports for active construction projects. + Assist with scheduling meetings, preparing agendas, and distributing project communications to internal and external stakeholders. + Help monitor project timelines, track outstanding items, and follow up to ensure tasks are completed on time. + Maintain organized digital and physical records for multiple active projects, ensuring easy retrieval of information. + Provide general administrative support to the construction team as needed, including correspondence, data entry, and document preparation. Essential Skills + 2 to 4 years of administrative experience, preferably in construction, real estate, property management, or a related field. + Strong attention to detail and accuracy, particularly when reviewing financial or compliance documents. + Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. + Strong written and verbal communication skills. + Excellent organizational skills with the ability to maintain orderly records and documentation. + Ability to manage multiple priorities, handle shifting deadlines, and follow through on tasks. + Comfort working in a collaborative team environment with cross‑functional partners. Additional Skills & Qualifications + Experience working with vendors or contractors is a plus. + Experience supporting construction, real estate, or property management teams is beneficial. + Familiarity with project accounting documents such as invoices, purchase orders, and budgets is an advantage. + Ability to build positive working relationships with internal stakeholders and external partners. + Proactive, resourceful approach to problem solving and task management. Work Environment This role is fully onsite, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The position is based in a professional office environment within a construction department that supports multiple active commercial real estate projects. The work setting is fast‑paced and deadline‑driven, with frequent collaboration among project managers, construction leadership, and cross‑functional partners, as well as regular interaction with vendors and contractors. Standard office technology and tools, including the Microsoft Office Suite, are used daily to manage documentation, communication, and project records. Job Type & Location This is a Contract position based out of Indianapolis, IN. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Indianapolis,IN. Application Deadline This position is anticipated to close on May 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.