Description We are supporting a leading commercial real estate organization in the search for an Administrative Assistant to join their construction department. This role provides critical administrative, accounting, and vendor coordination support across multiple construction projects. The ideal candidate is detail‑oriented, organized, and comfortable working onsite in a fast‑paced environment with shifting priorities. Key Responsibilities • Support project managers and construction leadership with day‑to‑day administrative tasks • Review project accounting documents, including invoices, purchase orders, and budget updates • Assist with tracking project costs, commitments, and financial documentation • Coordinate with vendors, contractors, and service providers to ensure timely submission of required paperwork • Maintain compliance documentation, including insurance certificates, contracts, and safety records • Prepare and update project files, logs, and reports • Assist with scheduling meetings, preparing agendas, and distributing project communications • Help monitor project timelines and follow up on outstanding items • Maintain organized digital and physical records for multiple active projects • Provide general administrative support to the construction team as needed Skills Microsoft office, administrative assistance Additional Skills & Qualifications • 2 to 4 years of administrative experience, preferably in construction, real estate, property management, or a related field • Strong attention to detail and accuracy, especially when reviewing financial or compliance documents • Experience working with vendors or contractors is a plus • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Strong communication and organizational skills • Ability to manage multiple priorities and meet deadlines • Comfortable working in a team environment with cross‑functional partners Experience Level Intermediate Level Job Type & Location This is a Contract position based out of Indianapolis, IN. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Indianapolis,IN. Application Deadline This position is anticipated to close on May 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.