Job Title: Administrative AssistantJob Description

As an Administrative Assistant, you will provide departmental administrative support, ensuring smooth operations within the department. You will be the primary point of contact for directing inquiries and providing ad hoc support, while also assisting with onboarding processes, managing office supplies, and coordinating internal and external communications.

ResponsibilitiesServe as the primary point of contact for departmental employees, directing inquiries and providing ad hoc support.Assist with onboarding new employees, including accurate input of Personnel Movement Requisitions (PMRs) for personnel moves and team changes.Order and manage office supplies to ensure the department is well-stocked.Distribute internal mail efficiently within the department.Initiate, submit, and follow up on facilities-related tickets for office/desk moves, meeting room setups, and facilities issues.Submit and follow up on IT-related tickets to ensure timely resolution of technical issues.Coordinate visits for external customers, arranging meetings, catering, and visitor forms.Maintain knowledge and understanding of company policies to ensure compliance and provide accurate information.Organize departmental records, files, and databases on electronic drives for accurate and up-to-date file storage.Coordinate and book travel-related services, ensuring efficient travel plans and timely processing of travel expenses.Process and audit bi-weekly departmental payroll, ensuring accurate and timely processing.Collaborate with the broader administrative team to ensure cohesive support across departments.Work closely with HR, Finance, and IT to streamline processes and ensure efficient communication.Take on special projects as assigned, demonstrating flexibility and managing multiple tasks simultaneously.Assist in planning and coordinating departmental events, meetings, and training sessions.Identify opportunities for process improvements and contribute to implementing best practices.Essential SkillsAdministrative supportTravel coordination and expensesPayroll processingProficiency in Excel and OracleUnderstanding of travel policiesStrong organizational skillsEffective communication skillsData entry proficiencyMicrosoft Office proficiencyExperience with OutlookAdministrative assistance capabilitiesAdditional Skills & QualificationsExperience in a manufacturing environment is beneficialAbility to handle last-minute travel changes efficientlyKnowledge of departmental policies and proceduresWork Environment

This position is based on-site five days a week in an office setting within a manufacturing environment. You will work within a close team, supporting multiple aspects of the business, with opportunities for long-term contract extension or potential for permanent placement.

Job Type & Location

This is a Contract position based out of London, ON.

Pay and Benefits

The pay range for this position is $25.00 - $31.00/hr.

Workplace Type

This is a fully onsite position in London,ON.

\n

\n À propos d'Aston Carter:\n

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.\n

\n \n

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

\n \n

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com pour connaître d’autres options d’accommodement.

\n\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n \n \n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n