Job Title: Administrative Assistant

Job Description

Provide vital administrative support for order processing and documentation, focusing on data entry, scanning, filing, and preparing documents for review. Collaborate closely with the supervisor and support the purchasing and production teams.

Responsibilities

Enter sales orders into the ERP system (Sage 100).Prepare and scan contract review documents.Send order confirmations to customers.Organize and file purchase orders, packing certificates, and invoices.Maintain logs and type documents accurately.Support document flow for purchasing and accounts payable processes.Perform general administrative tasks such as data entry, scanning, and filing.

Essential Skills

Proficiency in Microsoft Excel and Word.Experience working in a manufacturing setting.Strong typing and computer skills.Reliability and ability to work independently after training.Comfortable with repetitive tasks and high-volume paperwork.Experience with an ERP system is preferred (familiarity with Sage 100 is a plus, but willingness to learn is acceptable).Prior basic administrative or data entry experience is helpful.ITAR-compliant eligibility.

Additional Skills & Qualifications

Comfortable working in a smaller team setting and wearing multiple hats.Ability to take direction well and work independently.Previous experience in a similar role is beneficial but not mandatory.

Work Environment

This role is based 100% onsite within an ITAR facility specializing in aerospace. Working hours are from 6 am to 2:30 pm, with possible adjustments during peak seasons and heavier contract loads. Occasional Saturday work may be required but is infrequent. The position is initially a long-term temporary role due to an employee's leave but has the potential for conversion to a permanent position. The facility spans 5,500 square feet and houses a small team of 16 people, promoting a hands-on, collaborative environment. The manager provides initial training and development, after which employees are expected to work independently. The company is known for its lightning protection solutions for critical industries, offering a unique opportunity for professional growth.

Job Type & Location

This is a Contract to Hire position based out of Huntington Beach, CA.

Pay and Benefits

The pay range for this position is $21.50 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Huntington Beach,CA.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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