Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to provide comprehensive administrative support. The ideal candidate will efficiently handle a variety of tasks including correspondence management, appointment scheduling, and document preparation.

ResponsibilitiesCompose and prepare correspondence, field and prioritize phone calls and voicemails, assist with and respond to emails promptly and clearly.Manage the calendars and various appointments for the CQO/CMO.Work closely and effectively with the CQO/CMO to keep them informed of upcoming commitments and responsibilities, following up appropriately.Assist in preparing for meetings, including preparing meeting materials, managing meeting agendas, and taking meeting minutes.File and retrieve documents, records, and reports required by CQO/CMO.Prepare, gather, and format information for internal and external distribution, including writing memos, compiling data for reports, and editing and standardizing documents.Essential SkillsExperience as an office assistant, administrative assistant, or executive administrative support.Proficiency in Microsoft Office, including Outlook and calendaring.Attention to detail and ability to follow verbal and written instructions accurately.Effective and professional communication skills via phone, email, and written communication.Ability to work independently and complete tasks with minimal supervision.Experience with organizing work and maintaining accurate files and records.Proficiency in using office equipment such as copiers, fax machines, and postage meters.Knowledge of Microsoft Office required.Additional Skills & QualificationsFamiliarity with Canva or other design software preferred.Proficiency in Excel and PowerPoint.Experience in preparing presentations.Work Environment

This position is in-office, Monday through Friday, from 8 AM to 5 PM. It is an hourly role with potential for contract to hire.

Job Type & Location

This is a Contract to Hire position based out of Santa Barbara, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Barbara,CA.

Application Deadline

This position is anticipated to close on Mar 31, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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