Job Title: Administrative AssistantJob Description

As an Administrative Assistant, you will play a pivotal role in ensuring smooth office operations by performing various administrative duties and supporting office leadership.

ResponsibilitiesPerform receptionist duties, including greeting visitors and employees, processing all incoming and outgoing mail, and maintaining a tidy and stocked break room.Assist office leadership with administrative tasks and preparation of operating plans and special reports.Oversee office administrative operations, coordinate with building management and vendors, and manage office supplies.Maintain records of assigned workstations and coordinate with internal IT and leadership for staff relocations.Handle purchase-card transactions and track receipts with backup documentation for accounting.Facilitate office-wide communications and assist HR with onboarding and collecting new hire paperwork.Prepare social media posts to promote office activities.Lead planning and coordination of internal staff events and support employee engagement committees.Provide administrative support to other offices as needed, including on-site assistance for new hires.Coordinate office meetings, including arranging onsite meals and reservations.Keep organizational charts and email distribution lists up to date.Type, revise, and combine materials such as correspondence, reports, and meeting minutes.Assist with scheduling duties as needed.Essential SkillsStrong proficiency in Microsoft Word and Outlook.Exceptional grammar, punctuation, and proofreading skills.Ability to prioritize tasks in a fast-paced environment.Self-motivated and detail-oriented.Professional communication skills both on the phone and in person.Organizational and multitasking skills.Ability to handle confidential information.Additional Skills & QualificationsProficiency with Microsoft PowerPoint and Excel.Experience with social media management, particularly LinkedIn.Event planning and coordination experience.Experience supporting multiple office locations.Associates degree preferred.High School diploma or equivalent required.Work Environment

This position is an in-office role, Monday to Friday, from 8 am to 5 pm, with the option to start as early as 7:30 am. The office has 30-40 staff members and is a quiet environment with frequent visitors.

Job Type & Location

This is a Contract to Hire position based out of Fort Lauderdale, FL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Lauderdale,FL.

Application Deadline

This position is anticipated to close on Mar 20, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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