Job Title: Administrative Assistant Location: San Rafael, CA Type: Contract Contractor Work Model: Hybrid Hours: Monday-Friday 9am to 5pm (onsite Tuesday and Thursday) Compensation: $29 - $32.27 hourly Requirements: + Minimum of 4 years of experience in an Administrative Assistant or similar support role. + Advanced proficiency in Microsoft Outlook and Teams. + Strong working knowledge of Microsoft Excel, Word, and PowerPoint. + Experience with Concur, Jobvite, Oracle HCM, SharePoint, Viva Engage, and Canva preferred. + Prior experience in HR preferred. + Experience in the biotech or pharmaceutical industry is a plus. Responsibilities: + Process and submit expense reports for the People Leadership Team using the company’s expense reporting platform (currently Concur); research and resolve discrepancies. + Coordinate meetings using Outlook and Teams, including scheduling with internal and external stakeholders and managing meeting logistics. + Serve as a primary administrative point of contact for People Team operations and employee requests. + Support special projects and ad hoc initiatives, including preparation of presentations, spreadsheets, and audits. + Perform general administrative duties and projects as assigned. + Complete and process electronic Form I9s for all new hires in compliance with federal regulations. + Maintain accurate and compliant I9 records, including audits and timely re-verifications. + Support onboarding activities for new hires via Jobvite. + Administer the Education Reimbursement program, reviewing requests for policy compliance and submitting approved payments to Payroll. + Audit and generate biweekly reports for Payroll. + Maintain the U.S. Benefits intranet page, ensuring content is current and accurate. + Develop and distribute wellness-related content in partnership with wellness vendors across Viva Engage, digital displays, and internal email bulletins. + Coordinate cross-functional promotion of wellness campaigns and initiatives. + Support on-site events (e.g., community lunches, wellness fairs, flu shot clinics, service events) and serve as an on-site point of contact for vendors and company Security. + Prepare reports, audit invoices, and submit documentation to Accounts Payable. + Collect, process, scan, and route HR- and Benefits-related mail; upload documentation to SharePoint or route to appropriate stakeholders. System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law. Ref: #558-Scientific System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.