Hiring an Administrative Assistant!

Job Description

The role of Administrative Assistant involves providing comprehensive administrative support, including tasks such as answering phones, managing calendars, and coordinating meetings. The successful candidate will be responsible for preparing and editing correspondence and reports, maintaining organized filing systems both electronically and on paper, and assisting with data entry, record keeping, and document management. The position requires coordinating office supplies, supporting basic bookkeeping tasks, utilizing QuickBooks, assisting with building permit applications and tracking, managing and maintaining insurance certificates, and ensuring compliance with documentation requirements. Handling confidential information with discretion is essential.

Responsibilities

Provide general administrative support including answering phones, managing calendars, and coordinating meetings.Prepare and edit correspondence and reports.Maintain organized filing systems (electronic and paper).Assist with data entry, record keeping, and document management.Coordinate office supplies.Support basic bookkeeping tasks and utilize QuickBooks.Assist with building permit applications and tracking.Manage and maintain insurance certificates and ensure compliance with documentation requirements.Handle confidential information with discretion.

Essential Skills

1–2 years of experience in an administrative or office support role.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Strong organizational and time management skills.Excellent written and verbal communication abilities.Ability to multitask and prioritize effectively.Experience with QuickBooks and basic bookkeeping.

Additional Skills & Qualifications

Familiarity with building permitting processes and insurance certification management is a plus.High school diploma or equivalent required; associate degree preferred.

Work Environment

The work environment includes regular office hours, and the use of standard office equipment such as computers and phones. The position may require occasional lifting of office supplies and materials. Professional attire is expected to maintain a business-like atmosphere

Job Type & Location

This is a Contract to Hire position based out of Great Neck, NY.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Great Neck,NY.

Application Deadline

This position is anticipated to close on Feb 16, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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