Administrative Assistant Job ID 353870 Experience (Years) 3 Category Administrative - Administrative Services Street Address 4714 Gettysburg Road Overview

 

Are you a proactive, resourceful professional who thrives in a fast-paced, mission-driven environment? We’re seeking a highly organized and forward‑thinking Administrative Assistant to provide exceptional support to our Senior Vice President, Financial, Planning, and Analysis. This is a key role for someone who enjoys variety, takes initiative, and is energized by helping a high-performing team succeed.

 

 

Responsibilities

 

In this dynamic role, you will be entrusted with responsibilities that keep our operations running smoothly, including:

Managing complex calendars and scheduling high‑priority meetingsCoordinating travel itineraries and preparing detailed meeting materialsHandling monthly expense reporting with accuracy and timelinessProviding project management support and assisting with researchPrioritizing and triaging incoming requests, issues, and communicationsCreating polished reports, presentations, and correspondenceCollaborating with internal departments and external partnersIdentifying opportunities to streamline processes and troubleshoot issuesExercising sound judgment, professionalism, and absolute confidentiality

 

 

Qualifications

 

We’re seeking an experienced, confident Administrative Assistant who is passionate about excellence and loves staying several steps ahead. Ideal candidates will offer:

3+ years of executive support experienceSuperior proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)Outstanding organizational, time management, and multitasking skillsExcellent written and verbal communication abilitiesA proactive mindset with strong critical-thinking skillsAbility to work independently while managing multiple tight deadlinesHigh integrity, discretion, and trustworthinessA growth-oriented attitude—someone who is curious, resourceful, and eager to learnA sense of urgency and follow-through that drives assignments to completion

 

 

Additional Data

 

You’ll join a team that values initiative, collaboration, and results. If you enjoy being a trusted partner to senior leadership and want to make an impact each day, this role offers both challenge and opportunity in equal measure.