Job Title: Administrative Coordinator

Job Description

The Administrative Coordinator plays a vital role in ensuring smooth operations by managing phone and visitor interactions, coordinating events, overseeing office supplies, and supporting various administrative tasks. This position demands a professional demeanor and the ability to multitask efficiently.

Responsibilities

Answer phones and route incoming calls to the appropriate parties.Greet guests and manage inbound/outbound mail.Perform filing duties and manage repairs with vendors.Assist with catering needs for visitors and company events.Manage the ordering of office supplies and snacks.Oversee company vending machines and vendor relations.Provide job applicants with interview reminders and texts.Assist with event coordination and planning.Serve as back-up receptionist, covering lunches and greeting visitors.

Essential Skills

Administrative supportProficiency in Microsoft Office Suite (Word, Excel, Outlook)Clerical skillsStrong organizational and multitasking abilitiesExcellent verbal and written communication skillsCustomer service

Additional Skills & Qualifications

High school diploma or equivalentAdditional qualifications in Office Administration are a plusProven experience as an Administrative Coordinator, Receptionist, or similar roleExperience with event planning and coordination is preferredAbility to maintain a professional and positive demeanor

Work Environment

The position offers an exciting opportunity to work in an industrial chic workspace with a fun workplace culture.

Job Type & Location

This is a Contract to Hire position based out of Elkhorn, WI.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elkhorn,WI.

Application Deadline

This position is anticipated to close on Dec 25, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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