U-Haul’s in-house ad agency, A&M Associates, seeks a talented and organized individual to join our team as Administrator Assistant to the Architectural Illustration and Design Team. The ideal candidate will have a passion for project management and will be responsible for providing administrative support to ensure the efficient operation of the team. The Administrative Assistant will be crucial in facilitating communication and workflow, managing team tasks, and assisting with various projects.
Responsibilities:
Communication:
Coordinate meetings and appointments, including scheduling and preparing necessary materials.
Respond to emails and phone calls in a timely and professional manner.
Draft and proofread correspondence, ensuring accuracy and professionalism.
Documentation and Filing:
Assist in creating project folders, filing project documents and emails, and editing documents, reports, and presentations.
Maintain team members’ electronic filing systems.
Maintain team members’ project work list (Excel).
Task Coordination:
Coordinate and follow up on tasks assigned to team members.
Assist in project management by tracking project timelines (Excel).
Calendar Management:
Manage and update the team's work and production calendar.
Remind team members of upcoming deadlines and events.
Qualifications & Skills:
2+ years of administrative experience
Strong organizational and multitasking skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience with Adobe Acrobat or Bluebeam Revu for document markup and PDF management.
Experience with SharePoint, OneDrive, Dropbox, or similar document-sharing platforms.
Knowledge of design and construction phases (schematic design, design development, construction documents) is a plus.
Ability to handle confidential information with professionalism and discretion.
A positive, team-oriented attitude and a proactive approach to problem-solving.
U-Haul Offers:
Full Medical coverage
Prescription plans
Dental & Vision Plans
New indoor fitness gym
Gym Reimbursement Program
Registered Dietitian Program
Weight Watchers
Onsite medical clinic for you and your family
Career stability
Opportunities for advancement
Valuable on-the-job training
Tuition reimbursement program
Free online courses for personal and professional development at U-Haul University®
Business and travel insurance
You Matter Employee Assistance Program
Paid holidays, vacation, and sick days
Employee Stock Ownership Plan (ESOP)
401(k) Savings Plan
Life insurance
Critical Illness/Group Accident
24-hour physician available for kids
MetLaw Legal program
MetLife auto and home insurance
Mindset App Program
Discounts on cell phone plans, hotels, and more
LifeLock Identity Theft
Savvy consumer wellness programs - from health care tips to financial wellness
Dave Ramsey’s SmartDollar Program
U-Haul Federal Credit Union
Wellness Program
U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.