Job Title: Administrative Assistant
Job Description

We are seeking a dedicated Administrative Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.

ResponsibilitiesEnter data from facility management into QuickBooks.Generate, customize, oversee, and monitor invoices using QuickBooks.Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.Maintain multiple hard copy files and ensure proper statuses are being used.Perform filing tasks throughout the day.Follow up on multiple tasks and ensure deadlines are met.Arrange and manage electronic files.Address and respond promptly to inquiries from various clients.Communicate effectively in a team environment.Take notes during meetings and training sessions for future reference.Essential SkillsAt least 1 year of office experience, preferably with a construction company.Detail-oriented and able to manage multiple tasks.Strong communication skills and ability to work in a team.Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.General computer savvy.Additional Skills & QualificationsExperience in an administrative role, preferably in the construction industry.QuickBooks experience is a plus, though not required.Background in customer service.Recent high school, college, or vocational school graduates are welcome.Work Environment

This position operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Business casual attire is recommended.

Job Type & Location

This is a Contract to Hire position based out of New Hyde Park, New York.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hyde Park,NY.

Application Deadline

This position is anticipated to close on Oct 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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