Job Title: Administrative Assistant

Job Description

The Office Administrator will be responsible for handling various administrative tasks, including processing purchase orders, entering invoices, bookkeeping, scheduling, and making reservations.

Responsibilities

Maintain electronic files and coordinate routine maintenance and pricing/recommendations for office equipment purchase/lease.Set up and maintain project and management/contract files.Edit technical reports.Perform data entry and quality control.Purchase office supplies.Maintain and update the vehicle maintenance schedule.Maintain and update office health and safety documents.Plan meetings, Teams conference calls, and office events.Produce and mail reports.Assist with receipt and logging of coolers for samples.Organize and clean kitchen, workroom, and field room.Handle invoicing, accounts payable, cash receipts, office credit card transactions, and petty cash reconciliation.Set up and maintain client and contact information in Deltek Vision or Vantagepoint Database.Set up and maintain opportunities and projects, including billing and project budgets.Prepare and issue purchase orders/service orders.Conduct reporting and research.

Essential Skills

Administrative supportData entryClerical skillsProficiency in Microsoft Outlook and ExcelInvoicingFiling

Additional Skills & Qualifications

1+ years of administrative/office experienceBachelor's degree preferredProficient in Microsoft Word and Excel

Work Environment

The role is based in Overland Park office, starting off with around 32 hours per week due to workload, progressing into a full-time role of 40 hours per week. The schedule offers flexibility in start time and working hours during the week. The organization is growing rapidly, providing a dynamic and fast-paced environment. The team culture is supportive and inclusive, treating each other like family and engaging in fun activities together.

Job Type & Location

This is a Contract to Hire position based out of Overland Park, Kansas.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Overland Park,KS.

Application Deadline

This position is anticipated to close on Sep 26, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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