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Our client, a non-profit located in Midtown, Manhattan, is seeking to hire a Temporary Administrative Assistant to support the Marketing team. The person in this role will report to and take direction from the Lead Executive Assistant. This position is a hybrid position that will last for at least 6 months; the hours are 9:00am - 5:00pm with a one-hour lunch.

Responsibilities:

Provide senior managers with timely, proactive, high-quality administrative support, such as:Managing complex calendars, scheduling internal and external appointments, meetings and calls.Making travel plans, reservations and arrangements.Sorting and prioritizing mail, taking phone messages, returning calls, and responding to email.Preparing monthly expense reports and administrative check requests; processing expense/check requests for consultants, vendors and others.Drafting, editing and proofreading contracts, presentations, correspondence and other materials in Microsoft Outlook, Word, Excel, and PowerPoint.Provide general administrative support, including copying, filing, record keeping, and back-up coverage for other assistants.Support research, data management and reporting needs. This includes database queries, contact management, metrics tracking, maintaining a pipeline of prospective investees, and transcribing notes from meetings.Support internal and external meetings and events which may include: scheduling; engaging with investees, consultants, and vendors as needed; managing onsite or offsite conference room reservations, catering, meeting materials, and audio-visual requirements; ensure video/conference call lines are reserved, helping to set up and reposition furniture. Provide similar support for larger off-site events as needed.Support the production and conveyance of materials for internal and external meetings, including preparing agendas, drafting and revising documents, compiling materials into PDF format and creating hard-copy binders for distribution.Take on short-term administrative projects as directed.

Qualifications:

Aligned with the organization's mission core values including a commitment to racial equity, diversity and inclusion.At least two years of administrative assistant experienceA quick study with excellent administrative and organizational skills, including attention to detail and ability to manage and prioritize multiple tasks, meet deadlines, and work independently as well as with a team.A helpful thought partner able to integrate work across multiple areas, suggest process improvements, and take charge of assigned activities.Sound judgment, including the ability to use and show discretion, make sometimes difficult decisions independently and effectively problem solve.Excellent communications skills, including writing, proofreading, presenting in group settings, and communicating effectively in person, electronically or by phone.Outstanding interpersonal skills with a professional and genial demeanor, and the ability to work with people with different backgrounds and experiences.Strong computer skills, including the ability to learn new software quickly, and experience with the following or similar tools:Microsoft Word, Excel, and PowerPoint; experience with merges, tables, track changes and document review, document formatting and layout;Microsoft Outlook, including calendars, meeting scheduling and invites, distribution groups;Asana; internet research; and experience integrating various technology tools.

Hourly rate:

$35/hr A1430839NY-Temp_1757613099 To Apply for this Job Click Here