Job Posting Start Date 09-11-2025 Job Posting End Date 10-10-2025

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Buffalo Grove, IL.

Reporting to the VP of Operations (Site Manager), the Administrative Assistant will provide comprehensive executive support to our Vice President and Directors in a dynamic medical manufacturing environment. This role serves as a critical liaison between executive leadership and our 1,200+ person organization, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare industry setting.

What a typical day looks like:

Manage calendars for VP and Directors, coordinating meetingsPrepare and edit executive-level documentsScreen and prioritize incoming communicationsCoordinate travel arrangements and expense reportingPrepare briefing materials and agenda items for executive meetingsOrganize and facilitate executive meetingsTake detailed meeting minutes and distribute action itemsPlan and execute executive events and customer visitsCoordinate quarterly business reviews and annual planning sessionsServe as primary point of contact between executives and internal/external partnersTrack and follow up on key initiatives and deadlinesAssist with special projectsMaintain confidential files and recordsInterface with manufacturing, quality assurance, supply chain, and site support functionsCoordinate with HR on executive recruiting and organizational changesManage executive expense reports and budget trackingSupport customer relations activities and staff meeting preparations

The experience we’re looking to add to our team:

Bachelor's degree preferred or equivalent combination of education and experienceMinimum 9 years of administrative experience supporting VP and DirectorsExperience in manufacturing, healthcare, medical devices, or regulated industries strongly preferredAdvanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)Excellent written and verbal communication skills with ability to interact professionally at all organizational levelsStrong organizational skills with proven ability to manage multiple competing prioritiesHigh level of discretion and ability to handle confidential informationDetail-oriented with strong problem-solving capabilities

What you'll receive for the great work you provide:

Full range of medical, dental, and vision plansLife InsuranceShort-term and Long-term DisabilityMatching 401(k) ContributionsVacation and Paid Sick TimeTuition Reimbursement

Pay Range (Applicable to Illinois)$33.99 USD - $46.73 USD Hourly

Job CategoryAdministration

Relocation: Not eligible

Is Sponsorship Available?

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).